What are the responsibilities and job description for the Principal Secretary - PCA position at Putnam City Academy?
TITLE: Secretary
QUALIFICATIONS: 1. A reasonable degree of proficiency in typing and keyboarding.
- Working knowledge of basic office procedures and the operation of common office equipment and machines.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Principal
SUPERVISES: All assistant secretaries in the school building.
JOB GOAL: To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.
PERFORMANCE RESPONSIBILITIES:
- Performs the usual office routines and practices associated with a busy yet productive and efficient office.
- Prepares correspondence, reports, notices, and recommendations as required.
- Maintains such student records as shall be required.
- Places, receives and routes all incoming calls.
- Maintains a daily teacher attendance log and the attendant records for substitute teachers.
- Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
- Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
- Orders and maintains supplies as needed.
- Performs any bookkeeping tasks associated with the specific position.
- Maintains a schedule of appointments and makes arrangements for conferences and interviews.
- Welcomes visitors and arranges for their comfort.
- Performs such other duties as may be assigned.
TERMS OF EMPLOYMENT: Ten, eleven or twelve-month year. Salary and work year to be according to the current schedule.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of noncertified personnel.
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Approved by: Date:
Reviewed and agreed to by: ü Date:
(Signature)
