What are the responsibilities and job description for the Grant Support Specialist position at Putnam County, FL BOCC?

Salary : $46,500.00 Annually

Location : Palatka, FL

Job Type : Full-time

Job Number : 25-003

Department : Administration

Opening Date : 02 / 04 / 2025

Closing Date : 2 / 11 / 2025 12 : 30 PM Eastern

General Description

This is professional work providing administrative and operational support in all phases of grant management within an assigned County department.

An employee assigned to this classification is responsible for grant research, preparation, coordination, monitoring, reviewing, modifying, drafting, redrafting, and writing of grants and grant related contracts for presentation, as directed.

Essential Job Functions

This is an emergency essential classification. Upon declaration of a disaster and / or emergency, all employee in this classification are required to work.
Advocates building organizational culture through aligning decisions with core values including : integrity, honesty, respect, diversity, innovation, accountability and communication.
Maintains an inventory of funding resources and information to allow monitoring of grants and grant related contracts to ensure compliance with Federal, State, and County guidelines.
Analyzes grants and grant agreements, reviews language and makes modification and re-drafts, as required.
Responsible for assigned Department(s) and County grant and grant related contract information including coordinating and monitoring of grant funded projects, grant related contracts and expenditures.
Reviews and answers requests for information regarding Department and County grant and grant related contractual relationships.
Maintains an on-going database of all relevant grants and grant information, as well as permanent files for grants and grant related contracts.
Evaluates compliance with grant and grant related contract requirements.
Assists in the preparation of the annual budget with regard to grants and grant related contracts.
Represents the County on various committees and groups, as directed.
Implements and tracks deadlines and deliverables for grant compliance and completion, including monthly programmatic and financial reporting, final reports and grant closeout.
Establishes fiscal monitoring of approved grants to ensure quality assurance throughout all processes by reviewing available funding in compliance with federal, state, and local laws, BOCC administrative rules and directives, and BOCC policies and procedures.
Oversees record retention requirements in alignment with local, state, and federal compliance.
Assist in other areas of the department(s) as assigned.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

Minimum Qualifications

KNOWLEDGE, ABILITIES, AND SKILLS

Considerable knowledge of principles and practices of contract management, grant writing, and budgeting.

Considerable knowledge of federal, state, and local funding sources and requirements.

Knowledge of governmental accounting.

Knowledge of the Federal and State rules and regulations relating to the administration of grant programs.

Knowledge of the forms, terminology, procedures, and electronic systems used in monitoring and administering federal and state grants.

Ability to perform analytical work carefully and accurately.

Ability to establish and maintain effective working relationships with other County departments, co-workers, elected officials, associates, representatives of Federal, State and local agencies and the general public.

Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports, memoranda and graphic presentations.

Ability to use a computer and associated software with an emphasis on spreadsheet and word processing.

Ability to coordinate and effectively manage multiple concurrent projects and issues.

Ability to work within a team and provide support to other team members.

Ability to prioritize work, meet deadlines, and produce quality results on time with attention to detail.

EDUCATION AND EXPERIENCE

Associate's degree from an accredited college or university.

Two (2) years work experience in grants, budgeting, finance, or related experience.

A comparable amount of training, education, or experience can be substituted for the minimum qualifications.)

LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Possession of a valid Florida Driver's License.

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without correction).

Acceptable hearing (with or without hearing aid).

Ability to sit at a desk and view a display screen for extended periods of time.

Ability to communicate using writing, speaking, hearing, and visual skills.

ENVIRONMENTAL CONDITIONS

Works inside in an office environment.

Reasonable accommodation will be made for otherwise qualified individuals with a disability or disabilities.)

SUPPLEMENTAL INFORMATION

AT-WILL

An organization is only as good as the people it employs. To attract and retain the best team possible, the Putnam County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families today, and as they plan for their future. Below is a summary of the County Benefits for full-time employees :

CORE BENEFITS

Medical / Health Insurance

Employee Life Insurance (up to $50,000)

Dental Insurance

Vision Insurance

Florida Retirement System

Employee Assistance Program

OPTIONAL BENEFITS

Supplemental & Dependent Life Insurance

Deferred Retirement Program (ICMA, Nationwide, & Valic)

Flexible Spending Accounts - Putnam County pays the monthly administrative fees.

Tuition Assistance Program - Subject to budgetary constraints.

FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his / her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.

TUITION ASSISTANCE PROGRAM (for Board of County Commissioner employees only) Regular, full-time employees are eligible for reimbursement of educational assistance funds. Contact the Human Resources Department for program details.

HOLIDAYS are as follows :

New Year's Day

Martin Luther King Jr. Day

Good Friday

Memorial Day

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Day after Thanksgiving

Christmas Eve

Christmas Day

Birthday Holiday - (for Board of County Commissioner employees only)

ANNUAL (VACATION) LEAVE - All regular full-time employees assigned to a 37.50 work week will earn 90 hours to 150 hours, depending on classification and length of service. All regular full-time employees assigned to a 40 hour work week will earn 96 hours to 160 hours, depending on classification and length of service. Note : Leave accruals may differ for bargaining unit employees.

SICK LEAVE - All regular full-time employees will earn sick leave at a rate of 13 days per year. Regular part time employees will accrue sick leave on a pro-rata basis. Note : Leave accruals may differ for bargaining unit employees.

OTHER BENEFITS

Bereavement Leave

Cost Saving Incentive Program

Employee of the Quarter Program

Jury Duty Pay

Salary : $46,500

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