Staff Assistant I

To be eligible for this position, YOU MUST APPLY through the BOCC website:

https://www.governmentjobs.com/careers/putnamcountyfl/jobs/3999290/staff-assistant-i/apply?page=3&pagetype=jobOpportunitiesJobs

This is a full-time, hourly position that reports to the Assistant to the Public Works Director. The position performs entry level clerical, secretarial, and staff assistant work, which includes the operation of a PC keyboard. Employees may function under the direction of an administrative supervisor and/or may assist supervisors in charge of a small organizational unit.

ESSENTIAL JOB FUNCTIONS

Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secures details of specialized information, coordinating office work, and providing information regarding the services and operation of the unit. Functions as office receptionist.

Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees. Takes notes and minutes of conferences, meetings, and functions as required. Operates radio transmitter.

Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for others use. Opens, prioritizes, and processes mail.

Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, requisi­tions, purchase orders and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports.

Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies.

May be required to assist with emergency support functions (ESF) in the EOC during emergencies or other related emergency duties.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)

MINIMUM QUALIFICATIONS

KNOWLEDGE, ABILITIES, AND SKILLS

Knowledge of business English, spelling, and punctuation.

Knowledge of office practices and procedures.

Knowledge of mathematics.

Ability to gain knowledge of the unit's policies, procedures, and practices.

Ability to establish/maintain effective working relationships with employees and the public.

Ability to access, input, and retrieval of information from a computer.

Ability to type at the rate of 35 correct words per minute.

Skill in the operation of a PC, keyboard, and typewriter.

EDUCATION AND EXPERIENCE

High school graduation or possession of an acceptable equivalency diploma.

One (1) year work experience involving secretarial/clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment.

(A comparable amount of training, education, or experience can be substituted for the minimum qualifications.)

LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Ability to possess and maintain a valid Florida Driver's License.

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without correction).

Acceptable hearing (with or without hearing aid).

Ability to access, input, and retrieval of information from a computer.

Ability to access file cabinets for filing and retrieval of data.

Ability to sit at a desk and view a display screen for extended periods of time.

Ability to answer a telephone.

Ability to communicate using writing, speaking, hearing, and visual skills.

ENVIRONMENTAL CONDITIONS

Works inside in an office environment.

(Reasonable accommodation will be made for otherwise qualified individuals with a disability or disabilities.)

BENEFITS

An organization is only as good as the people it employs. To attract and retain the best team possible, the Putnam County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families today, and as they plan for their future. Below is a summary of the County Benefits for full-time employees:

CORE BENEFITS

• Medical/Health Insurance
• Employee Life Insurance (up to $50,000)
• Dental Insurance
• Vision Insurance
• Florida Retirement System
• Employee Assistance Program

OPTIONAL BENEFITS

• Supplemental & Dependent Life Insurance
• Deferred Retirement Program (ICMA, Nationwide, & Valic)
• Flexible Spending Accounts - Putnam County pays the monthly administrative fees.
• Tuition Assistance Program - Subject to budgetary constraints.

FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.

TUITION ASSISTANCE PROGRAM Regular, full-time employees are eligible for reimbursement of educational assistance funds. Contact the Human Resources Department for program details.

HOLIDAYS are as follows:

New Year's Day
Martin Luther King Jr. Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
Birthday Holiday

ANNUAL (VACATION) LEAVE – All regular full-time employees assigned to a 37.50 work week will earn 90 hours to 150 hours, depending on classification and length of service. All regular full-time employees assigned to a 40 hour work week will earn 96 hours to 160 hours, depending on classification and length of service. Note: Leave accruals may differ for bargaining unit employees.

SICK LEAVE – All regular full-time employees will earn sick leave at a rate of 13 days per year. Regular part time employees will accrue sick leave on a pro-rata basis. Note: Leave accruals may differ for bargaining unit employees.

OTHER BENEFITS
Bereavement Leave
Cost Saving Incentive Program
Employee of the Quarter Program
Jury Duty Pay

Job Type: Full-time

Pay: $13.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location

Salary : $13