Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.

• Help answer overflow phone calls coming into our Central Station

• Makes appointments and referrals

• Manage data in spreadsheets and reports

• Creates and maintains office related records and reports

• Take account payment information, process credit card payments

• Learn variety of software

• Performs data entry and filing tasks

• Maintains the integrity and confidentiality of confidential employee or departmental files

• Manages key vendor accounts, supply inventory, and submits invoices for payment

• Send out documents including through DocuSign

• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence

• Assists with projects and event support, customer relations, contract creations, and other departments as needed

• Perform other duties assigned by management

Education/Qualifications:

• High School diploma or GED

• Exemplary customer service skills along with excellent written and verbal communication skills

• Ability to type at least 50 wpm.

• Must possess strong time management and organizational skills

• Proficient in Microsoft Office Suite or similar software.

• Basic understanding of office equipment and clerical procedures and systems such as recordkeeping and filing

• Ability to work independently and identify and solve problems.

• Ability to organize and prioritize work

• Must read and speak English proficiently

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy

• Performs other duties as assigned

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

#really #unitedalarm

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short term disability

• 401K with employer match

• Paid vacation and company holidays

• Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer