Office Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service. - REMOVE
• Schedules appointments and routine service work as needed
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Assists with branch collection efforts as needed.
• Performs data entry and filing tasks for various teams/departments
• Maintains the integrity and confidentiality of departmental and customer files.
• Receives and distributes packages and mail.
• Manages key vendor accounts and proofs project data prior to the issuance of invoice
• Copies and prepares reports for mailings, meetings, and other correspondence.
• Assists with customer relations and contract creations
• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Excel, Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize, prioritize deliverables and multi-task.
• Adheres to the Code of Conduct, Confidentiality Agreement, and company safety policy.
• Notary Public preferred – but not required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Anticipated Close Date 6/3/2025

Pay Range – 18-24/hr based on experience

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short term disability

• 401K with employer match

• Paid vacation and company holidays

• Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer