PBC Administrative Assistant

The Administrative Assistant coordinates all day-to-day activities for the offices, including administration requests and marketing projects by performing any or all the key responsibilities identified below.

Pay: $23.00-$27.00/ hour

Key Responsibilities:

Office Organization

• Vendor Maintenance – Primary contact with Vendors
• Supply inventory and procurement as required.
• Office equipment maintenance (coordinate with vendors as required)

Administrative Responsibilities

• Assistance in answering incoming phone calls.
• Create and maintain Microsoft word documents, excel spreadsheets, and assist Marketing Group with projects.
• Process office mailers and general correspondence.
• Assist Senior Management in listing agreement preparation, tracking and reporting.
• Interact with other administrative teams across PBC offices.
• Participates in projects as requested by Senior Management.
• Operate general office equipment (postage meters, copiers, pcs, scanners, phone and voice mail systems.).
• Ability to analyze and interpret general business periodicals, professional journals, websites, and technical procedures.

File Maintenance

• Maintain sign inventory and coordinate all sign requests and installations.
• Track real estate licenses status for office
• Prepare and submit accounts payable.
• Implement company policies for data retention and disposal of records.

Other

• Demonstrate high level of professionalism, confidentiality, integrity and respect with office team and business partners.
• Excellent interpersonal skills with the ability to manage relationships.
• Customer service focus and positive attitude.

Preferred Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided for individuals with disabilities to perform the essential functions.

Associate degree (A.A) or equivalent from a two (2) year accredited or recognized university in Business and Marketing Information Systems; or six months to one-year related experience and/or training or an equivalent combination of education and experience.

Must have an ability to operate general office equipment, including: telephones, photocopiers, printers, typewriters, postage machines, etc. Familiar with Microsoft Office Suite software including Outlook and Teams.

The position requires a valid New York State Driver’s License.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Walking 10.00%

Sitting 80.00%

Standing 10.00%

Lifting nominal, up to 25lbs.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The Widewaters Group Inc. reserves the right to modify position duties at any time, to reflect process improvements and business necessity. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.