What are the responsibilities and job description for the HR and Administrative Assistant (must be fluent in Spanish / English) position at Q-1 Services LLC?
About Q-1 Services:
Q-1 Services LLC is a well-established and fast-growing commercial cleaning company based in Anchorage, Alaska. Our mission is to provide exceptional cleaning services to our clients while fostering a positive work environment for our employees. We are seeking an organized, friendly, motivated, and professional individual to join our team as an HR and Admin Assistant.
Position Overview:
The HR and Admin Assistant will play a key role in managing employee recruitment, administrative tasks, and maintaining company records. The ideal candidate will be bilingual (English/Spanish), with strong communication, organizational, and technical skills. This position requires someone who can thrive in a fast-paced environment and is excited to be part of a growing company.
Key Responsibilities:
- Recruitment: Post job openings, screen candidates, conduct initial interviews, request background checks, and manage the hiring process from application to onboarding.
- Employee Administration: Collect and manage employee documentation, including applications, I9 forms, and W4s. Update employee records and track training certifications.
- Onboarding: Review company policies and procedures with new hires and ensure smooth onboarding.
- File Management: Organize and maintain employee files, both physical and digital. Track and manage recurring training for all staff.
- HR Systems: Use tools like Winteam for HR management, including handling requisitions and maintaining applicant data.
- Translation: Assist with communication between English and Spanish-speaking employees, both in writing and speaking.
- Accounts Payable Support: Assist with processing and tracking payables, ensuring all balances are paid, and receipts are filed correctly.
- General Office Administration: Manage phone calls, emails, and correspondence. Maintain files, schedule meetings, assist with report preparation, and ensure the office is organized and presentable.
Skills and Qualifications:
- Bilingual in Spanish and English, both spoken and written.
- Proven experience in HR or administrative support roles.
- Strong communication and translation skills.
- Excellent organizational and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word) and business-specific tools (e.g., Winteam).
- Ability to handle multiple tasks, prioritize effectively, and work in a fast-paced environment.
- High level of attention to detail and accuracy.
- Professional demeanor and appearance.
- High school diploma or equivalent required; associate or bachelor’s degree is a plus
Schedule:
- 8-hour shifts
- Day shift
- Monday to Friday
Job Type: Full-time
Pay: $16.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $16 - $21