Subcontracts Manager

Description

Title: Subcontracts Manager

Department: SCM – Subcontracts Management

Location: Irvine, CA

Supervisor: Senior Director of Subcontracts

FLSA Status: Exempt

Position Status: Permanent, Full-time

Work Status: Hybrid

SUBCONTRACTS MANAGER

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

Summary

The Subcontracts Manager is responsible for driving the subcontract buyout process from RFP to Subcontract execution, while maintaining a current database of vendor pre-qualification and monitoring vendor performance. Prepare highly complex, customized subcontracts which involve the integration of many diverse elements of high cost, or which entail construction projects, and master services/supply agreements. They will be responsible for overall coordination and development of subcontract agreements.

This position reports to the Senior Director of Subcontracts, or another management personnel that the CEO of the Company may designate. This position is Hybrid and is based out of Irvine CA and working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 30%.

Essential Job Function & Responsibilities

• Collaborate with internal and external stakeholders to leverage the experience to optimize the selection of qualified subcontractors;
• Manage RFP Process with limited direction from the Director of Subcontracts;
• Prepare and maintain bidders list;
• Prepare detailed RFP packages and issue to qualified subcontractors including working with other functional groups to gather all required documents and data;
• Establish, maintain and meet bid schedule with input from applicable project team;
• Receive Subcontractor proposals and file in accordance with Company document management processes and filing structure;
• Review Subcontractor proposals and prepare commercial bid evaluations for team review and award recommendation;
• Facilitate technical bid evaluations from appropriate parties;
• Develops and negotiates Subcontract Agreements to ensure planned mobilization or start dates can be achieved coordinating with other disciplines as required;
• Review, compare and evaluate subcontractor proposals and historical pricing to determine reasonable pricing and opportunities for cost savings;
• Prepare and update database of Subcontractor pricing by trade, labor and equipment rates for historical data analysis;
• Negotiate Subcontract terms in accordance with company policies and guidelines;
• Ensure prime contract flow downs are incorporated into all Subcontract Agreements;
• Ensure project costs are properly categorized when submitting subcontracts for approvals by comparing and adjusting estimating costs vs. actual costs including, but not limited to cost of installation and materials;
• Support Project Management Team as needed with subcontract information and input to resolve subcontractor issues, such as under-performance or scope gaps
• Maintain accurate and complete records in accordance with record retention procedures;
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
• Perform other duties and special projects, as assigned by Management
  
  

Required Qualifications

• Bachelor's Degree required
• Minimum 7 years of experience in Construction Contracts Management and/or Procurement
• Minimum 5 years of experience in solar and/or construction field project at the project size of over $30M in procurement of equipment/material or subcontracting
• Preferred experience in Solar or Renewable Energy
• Knowledge in contract management
• Change order management experience
• Ability to work on own in a fast pace, professional, team environment with minimal supervision
• Ability to Multitask
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Confidence and ability to interact with people at all levels of the organization
• Computer literacy with an advance knowledge on Microsoft office including but not limited to Excel
• Strong understanding of ERP systems
• SAP Experience
• Customer service skills including experience in conducting Supplier reviews and evaluation, and maintaining good business relationships
• Able to identify, investigate and solve problem that might arise with order and in timely manner
  
  

EXAMPLES OF PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 30% as needed
  
  

EXAMPLES OF WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department
  
  

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.

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