Administrative Assistant

Administrative Assistant - Chicago, United States - 12 Months Contract

We are recruiting on behalf of a leading global pharmaceutical client based in the surroundings of Wisconsin. Due to a large capital investment and multiple projects on site, the client is looking for a Administrative Assistant to join their team.

Responsibilities Include

• Communicating with staffing agencies/suppliers about new contract personnel
• Escorting non-company personnel
• Scheduling site-specific orientations
• Providing site information (Directions, maps, contact info)
• Providing IT information/Support (Submitting Service Now requests)
• Badging/Security
• Laptop orders/Software requests
• Developing and maintaining an org chart
• Developing and maintaining a project directory
• Reserving seats/desks for new personnel
• Taking meeting minutes
• Scheduling meetings/conferences
• Reserving conference rooms
• Ordering catering
• Organizing travel arrangements
• Expense reports
• Ordering office supplies
  
  

Key requirements include:

• Extensive administrative experience, preferably in the construction or engineering industry.
• Experience with project management software and electronic document management systems (EDMS) is a plus.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and as part of a team
  
  

If you are local to Chicago and interested in discussing this position, please submit your profile and we will be in contact at our earliest convenience.