What are the responsibilities and job description for the Administrative Assistant (PMO) position at QinetiQ US?
Company Overview
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50 locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position Overview
QinetiQ seeks an Administrative Assistant to support a $500M-$1B program. The successful candidate will ensure smooth day-to-day operations of the program office, handling travel, meetings, reports, and filing systems. Strong communication and organizational skills, along with proficiency in MS Office, are essential. Prior experience in administrative roles, especially in Defense programs, is preferred.
Responsibilities
- Manage phone calls, schedules, and appointments.
- Plan meetings, take minutes, and prepare correspondence.
- Assist with reports and maintain filing systems.
- Book travel, submit expense reports, and order office supplies.
- Serve as the point of contact for internal and external clients.
- Coordinate with senior assistants to address management requests.
Required Qualifications
- Proven experience as an Administrative or Office Assistant.
- Familiarity with office management systems and equipment.
- Proficiency in MS Office (Excel, PowerPoint).
- Strong organizational, communication, and time management skills.
- High school degree required; additional qualifications are a plus.
Company EEO Statement
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
