What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT - LEGAL DEPARTMENT position at QISG?
General Description
Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE : PWR), is looking for an Administrative Assistant to support QISG's in-house Legal Department. This in-person position will be based in QISG's Houston, Texas office (part of the Quanta Services, Inc. complex).
Duties
Assist attorneys, contracts managers, and contracts administrators with daily tasks and activities, including :
coordinating travel arrangements
coordinating lunch orders and pick-ups, including from cafeteria
reconciliation of monthly P-card statements
scheduling meetings and booking conference rooms
preparation of PowerPoint presentations
document preparation, formatting issues, and document comparisons
Track, organize and save documents in appropriate file locations.
Process incoming contracts and track responsibility for legal review (including prime customer contracts, subcontracts, services agreements, purchase orders, confidentiality agreements, and other agreements).
Prepare minutes of department meetings.
Track and coordinate renewals of licenses and subscriptions.
Sort and distribute department mail.
Perform special projects and complete other duties as assigned or requested.
Required Experience and Education
Bachelor's degree or equivalent.
Skills
Advanced proficiency in Microsoft Office and PowerPoint.
Superior organizational skills and attention to detail.
Self-starter who can work independently while supporting the needs of the team.
Excellent communication skills (both written and verbal).
Ability to communicate effectively to all levels of the organization.
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