Administrative Asst - Operations

Under the direct supervision of the executive vice president, this position provides administrative, secretarial, and analytical support for COO and the operations leadership team. In addition to typing correspondence and scheduling, performs duties such as coordination of meetings and conferences, compiling expense reports, data analysis, obtaining and distributing supplies, administration of the two operations facilities, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and vendors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Job Responsibilities:

1. Schedules and organizes complex activities such as meetings, travel, conferences, and activities for members of the department.  
2. Performs desktop publishing. Creates and develops visual presentations for the COO which may include moderate to high level data analysis.
3. Organizes and prioritizes large volumes of information.
4. Manages operations facilities to ensure functional, inviting spaces, manages meeting space availability at both locations.   
5. Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary.
6. Works independently and within a team on special nonrecurring and ongoing projects.
7. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
8. Supports COO in maintenance of the department finances. Activities include: supporting invoice approval, travel reimbursement, documenting corporate credit card expenses to corporate finance.
9. Leads the Social Committee and coordinates social events for department, schedules caterers, and communicates activities to team members.
10. Serves as back –up producing meeting minutes for the technology steering committee, will also take meeting minutes for other high level meetings, recording meeting content and action items. 
11. Ability to work in a fast paced environment.
12. Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Technical Capacity.
2. Personal Effectiveness/Credibility.
3. Thoroughness.
4. Collaboration Skills.
5. Communication Proficiency.
6. Flexibility.

AAP/EEO Statement

Queensborough National Bank & Trust is an Equal Opportunity Employer.  We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions.