What are the responsibilities and job description for the Procurement Agent II position at QSS?
Job Title: Procurement Agent II
Location: Buffalo, NY
Duration: Full Time
Skill Set 1: Ability to follow directions, flexible in tasks (no two days the same)
- Skill Set 2: Willingness to learn/grow, experience with contracts is a plus, min will need to learn
- Skill Set 3: Basic data analytics, basic excel/word preferred – Power BI a plus
Overview:
- Implements sourced programs that provide goods and services through the procurement system, processes and provides services on internal customer orders ensuring maximized utilization of preferred programs throughout the Bank.
- Primary Responsibilities:
- Source commodity expenditures up to $100K in annual spend. Implement Bank-wide commodity programs sourced through Corporate Procurement Department and are needed to support activities within the organization.
- Educate, train and sell employees on Bank-established programs for ordering goods and services needed to run their departments.
- Ensure employees have thorough knowledge and understanding of benefits of strategically sourced programs and use of preferred vendors in selecting goods and services.
- Negotiate pricing for one-off non-catalog items with the vendor in accordance with procurement standards and corporate policies. Ensure vendor compliance with contract terms and service level agreement and key performance indicator performance.
- Ensure all Bank-wide purchases are processed through Procurement Operations to reduce independent spend outside preferred programs and subsequently reported to management.
- Analyze and provide customer and vendor performance reporting to management in accordance with corporate procurement policies and corporate standards and ensure compliance with terms of the contract including service level agreements, key performance indicators and pricing. Develop recommendations for changes based on analysis.
- Process non-catalog orders in a timely manner through the Procurement system ensuring compliance with Audit procedures and corporate procurement policies. Work with employees to find item required and obtain pricing.
- Analyze commodity program spend and recommend changes, including addition or deletion of specific catalog items and address price fluctuations when necessary for Bank-wide savings.
- Audit and process consolidated program invoices covering many items and/or cost centers to ensure appropriateness and accuracy prior to paying. Validate signing authority and signature verification on incoming expense and capital orders to ensure policy adherence.
- Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management.
- Promote an environment that supports diversity and reflects the M&T Bank brand.
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
- Complete other related duties as assigned.
Scope of Responsibilities:
- This position is responsible for strategically sourcing goods and services required by the Bank through a competitive bidding process by leveraging the Bank's spend to receive preferred pricing and save money. The jobholder is responsible for processing and expediting orders for non-preferred catalog items in a timely manner to ensure goods and services required by the Bank are delivered by suppliers within a reasonable time frame.
Job Type: Full-time
Work Location: On the road
Salary : $100,000
