What are the responsibilities and job description for the Payroll Operations Manager position at QTC Management, Inc.?
Leidos QTC Health Services seeks a Payroll Operations Manager.
In this role, you will be responsible for overseeing the payroll team, company processes, timekeeping systems and Service Contract Act (SCA) compliance.
This is a remote opportunity.
Leidos QTC Health Services collaborates closely with government and non-government customers to address current and future program needs within the health services domain. We specialize in disability-focused medical examinations, independent medical exams and review services, occupational health services, diagnostic testing, and case management solutions. As innovators, we focus on advancing technologies that improve service delivery, with a particular emphasis on enhancing accessibility for examinees in rural communities. With a proven track record of continuous improvement and steady growth, we now handle over 2 million appointments annually. Visit for more information
Essential Duties and Responsibilities :
Manage, plan, and execute timely and accurate company payroll administration and timekeeping (e.g., processing bi-weekly multi-state payroll, quarterly and annual bonus payments, payroll audits, garnishments, etc.)
Analyze bi-weekly payrolls, conduct audits to ensure adherence to application policies and regulations, reconcile and resolve complex payroll processing and employee payroll issues to ensure smooth payroll processing and SCA compliance
Ensure payroll reporting, garnishments, payments, leave accruals and health and welfare cash-in-lieu payments are compliant with company policy, generally accepted accounting principles, and federal, state and IRS regulations.
Research and interpret federal and state regulatory requirements and resolves tax, withholding, garnishment, SCA and wage / hour issues for payroll processing.
Lead, coach, mentor and train 4-5 direct reports for growth and development opportunities in skill, knowledge and empowerment
Maintain integrity of the financial accounting systems
Establish internal controls, including support of SOX to ensure payroll tax payments comply with applicable federal, state and local tax and other relevant laws
Responsible for implementing improvements or changes of procedures and / or systems to streamline or enhance existing payroll processes and policies to align with corporate objectives
Partner with Accounting to ensure accurate reporting of payroll to the general ledger and timely completion of monthly account reconciliation; assist with external and internal audits
Oversee year-end operational close including reconciliation, distribution of W2’s and tax filing compliance
Facilitate resolution to complex employee and manager inquiries requiring detailed or technical knowledge, including those involving SCA compliance, payroll and timekeeping
Develop strategic plan, lead implementation and automation of SCA compliance procedures
Ensure all processes are documented and efficient
Perform other duties and responsibilities as assigned
Competencies :
Strong team development skills
Excellent interpersonal skills with a customer service approach to problem solving
Strong ability to proactively partner cross-functionally
Strong ability to analyze, thinks strategically and improve processes
Demonstrated critical thinking and problem-solving skills
Ability to model flexibility and a positive attitude towards innovation and change
Excellent written and verbal communication, and high attention to detail
Advanced knowledge of federal and state tax, wage and hour and related regulations
Demonstrated skill with payroll data analytics to audit processes, monitor work performance and trends
Experience with vendor management and payroll processing systems
Advanced MS Office skills, especially Excel
Required Education and / or Experience :
Bachelor’s degree in Business, Finance, Accounting, or related field from an accredited college, or equivalent experience / combined education
Experience managing payroll for large multi division companies with 5000 or more employees
At least 7 years’ experience leading / managing a team preferably in HR, Finance or Payroll
Experience with Ultimate Software and Kronos preferred
CPP or CPM certification is highly desired
Pay and Benefits :
Pay Range : $110,000 - $135,000 w / up to 10% bonus eligibility
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, performance-related bonuses, health and wellness programs, student loan repayment and tuition reimbursement, paid leave and retirement. More details are available .
The Leidos QTC Health Services pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.
Leidos QTC Health Services is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salary : $110,000 - $135,000
