What are the responsibilities and job description for the Executive Assistant position at Qu, Inc.?
At Qu you'll find a fun, dynamic, and diverse culture that celebrates team and individual success. Our people are down to earth, trail blazin' folks who value innovation. While mostly virtual, we collaborate closely to produce leading-edge software solutions much needed in the restaurant industry.
The Executive Assistant provides high-level support to Qu's Executive leadership team, by managing daily schedules, coordinating meetings, handling correspondence, and facilitating executive-level activities to ensure smooth operations. This role demands a proactive, organized, and resourceful individual with excellent interpersonal skills and attention to detail.
At Qu you will :
- Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
- Prepare, edit, and format correspondence, reports, presentations, and other documents.
- Screen phone calls, emails, and other communications, responding on behalf of the executive when necessary.
- Schedule, coordinate, and organize internal and external meetings, including securing meeting spaces, preparing agendas, and taking minutes.
- Assist in organizing company events, conferences, and other engagements, ensuring details are handled efficiently and professionally.
- Support ongoing projects and initiatives by tracking progress, coordinating team members, and ensuring deadlines are met.
- Conduct research, compile data, and prepare materials for meetings, reports, and presentations.
- Coordinate complex travel arrangements, including flights, accommodations, and transportation.
- Prepare detailed travel itineraries and ensure timely adjustments for any changes.
- Handle sensitive and confidential information with discretion.
- Represent the executive and company positively and professionally in all interactions.
- Maintain records, documents, and files in an organized and accessible manner.
- Serve as a liaison between the executive and various departments, as well as external contacts.
- Perform other duties as assigned to support executive and organizational goals.
What we're looking for :