Event & Hospitality Coordinator

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The Event & Hospitality Coordinator plays a key role in supporting industry partnerships, events, and hospitality venues. This includes managing event timelines, coordinating logistics, and ensuring the seamless execution of various events, ranging from conferences and industry gatherings to internal meetings and client engagements. Additionally, this position is vital in enhancing our brand presence by researching speaking opportunities for our executives and subject matter experts.

This role is on-site in Sussex, WI.

Key Responsibilities

Event Coordination & Project Management:

• Develop and manage event project timelines, ensuring all deadlines are met.
• Coordinate event logistics, including vendor communication, venue selection, and contract negotiation.
• Create and maintain event documentation, such as workbooks, task lists, and run-of-show (ROS) documents.
• Utilize project management tools (e.g., Asana) to track tasks, deadlines, and progress.
• Manage event budgets and track expenses.
• Coordinate event registration, RSVP management, and ticket purchases.
• Schedule and facilitate key event meetings, including kick-off and wrap-up sessions.
• Document and distribute key takeaways from meetings.
  
  

Hospitality Support

• Provide direct support to Quad executives and clients, ensuring exceptional event experiences within Quad properties.
• Coordinate hospitality arrangements for events and meetings.
  
  

Qualifications

• Bachelor’s degree. Appropriate education and/or experience may be substituted on an equivalent basis.
• 3 years in a fast-paced marketing environment at a high-growth company
• Proven experience in event coordination or hospitality management.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Asana).
• A proactive and resourceful problem-solver.
• A passion for creating exceptional event experiences.
  
  

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug-Free Workplace