What are the responsibilities and job description for the Adminstrative Assistant position at Quadrant Health Group?
Join our dynamic team at Seaside Wellness in Palm Beach Shores, FL! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff.
About Quadrant Health Group:
At Quadrant Health Group, we believe in fostering a culture of compassion, innovation, and excellence. We are dedicated to empowering individuals to achieve their optimal health and well-being. Our team is comprised of highly skilled professionals who are passionate about making a difference in the lives of those we serve. Join us and be part of a team that values your contributions and supports your professional growth.
What You'll Do:
Major Tasks, Duties and Responsibilities:
Office Management:
- Maintain a clean and organized office environment.
- Manage office supplies and place orders as needed.
- Handle incoming and outgoing mail and packages.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Answer and direct phone calls, emails, and inquiries.
Administrative Support:
- Prepare and distribute correspondence, memos, and reports.
- Maintain and update filing systems, both physical and electronic.
- Assist with data entry and document preparation.
- Provide support for various projects and tasks as assigned.
Customer Service:
- Greet and assist visitors in a professional and friendly manner.
- Provide excellent customer service to internal and external stakeholders.
Financial Administration:
- Assist with expense reporting.
- Assist with basic accounting tasks. (If applicable)
Skills, Knowledge and Competencies:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience with office equipment (copiers, printers, etc.).
Why Join Quadrant Health Group?
- Competitive salary commensurate with experience.
- Comprehensive benefits package, including medical, dental, and vision insurance.
- Paid time off, sick time and holidays.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- A chance to make a meaningful impact on the lives of our patients.