Community Office Manager (NYC)

The Role

The Community Associate is a part-time role responsible for the day-to-day operations of the office, ensuring a welcoming, functional, and well-maintained workspace. As a key member of the Talent & Growth Strategy (HR) team, this role will oversee facilities management, office administration, and event coordination, playing a vital role in fostering a positive and efficient workplace experience.

Flexibility is critical—this role requires early mornings to open the office and ensure it is set up for the day, as well as closing responsibilities in the evening. The ideal candidate is highly organized, proactive, and customer-service oriented, with a strong ability to manage logistics, anticipate office needs, and create a productive and engaging environment for employees.

RESPONSIBILITIES

Facilities & Office Management

• Serve as the first point of contact for all office-related needs, ensuring the space is clean, organized, and fully operational each day.
• Open and prepare the office in the morning, ensuring meeting rooms, common areas, and workspaces are ready for use.
• Close the office at the end of the day, securing supplies, tidying common areas, and resetting spaces as needed.
• Manage office supplies, kitchen stock, and equipment, placing orders and coordinating with vendors to ensure uninterrupted operations.
• Act as the primary liaison with building management, cleaning services, and maintenance vendors, ensuring the office remains compliant and well-maintained.

Event Planning & Community Engagement

• Plan and execute on-site office events such as office lunches, social gatherings, and holiday celebrations in coordination with T&G and other offices.
• Support T&G in organizing employee engagement initiatives and wellness programs.
• Coordinate logistics for external visitors, team meetings, and company-wide gatherings.
• Maintain a welcoming and inclusive office culture, ensuring employees feel supported in their workspace.

Administrative Support

• Assist with seating assignments and office space planning to accommodate team growth and reconfigurations.
• Maintain inventory records, track budgets for office supplies and events, and provide reports as needed.
• Support the T&G team with administrative projects, internal communications, and other operational needs.

QUALIFICATIONS

• 1-3 years of experience in office management, facilities coordination, hospitality, or a related field.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Excellent interpersonal and communication skills, with a customer service mindset.
• Ability to work early mornings and evenings in the office as needed to support office operations.
• Proficiency in Microsoft Office, Google Workspace, and basic administrative tools.
• Comfortable lifting office supplies, setting up furniture for events, and handling general physical office tasks.
• Previous experience in an HR or people-focused role is a plus.

Why Join Us?

This is a unique opportunity to play a pivotal role in shaping the day-to-day experience of our office environment. As part of the T&G (HR) team, you’ll contribute to fostering a culture of collaboration and efficiency, ensuring employees have the resources and support they need to be successful.

If you’re passionate about office management, enjoy engaging with people, and thrive in a hands-on, dynamic role, we’d love to hear from you!