What are the responsibilities and job description for the School Operations Coordinator position at Quaker Valley School District?
About the Role
We are seeking an exceptional Executive Administrative Assistant to provide high-level administrative support to the Assistant Superintendent and the Personnel Office in the Quaker Valley School District. As a key member of our team, you will play a critical role in ensuring the smooth operation of our district's administrative functions.
Responsibilities
- Supporting Leadership: Provide confidential administrative support to the Assistant Superintendent and the Personnel Office, including preparing correspondences, maintaining calendars, and managing budgets.
- Employment Processes: Oversee the district's employment applicant tracking system, job postings, advertising, interview scheduling, and applicant correspondences.
- Personnel Management: Maintain accurate and up-to-date personnel files for all active, archived, and extra-duty employees, and assist with onboarding processes for new hires.
- Event Planning: Assist in planning and coordinating meetings and special events as requested by the Assistant Superintendent.
- Document Management: Develop and implement effective document management systems to ensure easy access to information.
- Communication: Serve as liaison between vendors and internal stakeholders, providing timely and accurate communication.
- Student Placements: Coordinate student teacher, intern, or other field placements with local colleges and universities.
- Absence Management: Track and manage district-wide absences, performing regular reconciliations and reports.
- Other Duties: Perform other tasks and responsibilities as assigned by the Assistant Superintendent.
Requirements
- Citizenship, residency, or work visa required.
