Attendance Secretary

Job Title: Attendance Secretary

Reports To: Building Principal at Strayer Middle School

Level: QESPA Union, Category A

Status: Hourly, 190 Days (180 Student Days, 5 days before and after the school year)

Hours: 8 hours per day

Salary: $14.65 per hour

Effective Date: Beginning January 6, 2025

SUMMARY:
A school attendance secretary plays a critical role in ensuring the smooth operation of the school by managing and monitoring student attendance. Their primary responsibilities include Tracking Attendance, Communication, Compliance and Reporting, Support for Students and Families, and Administrative Duties.
By fulfilling these duties, the attendance secretary ensures accurate attendance data, supports academic accountability, and fosters communication between the school, students, and families.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Recording and maintaining accurate records of student attendance daily, including tardies, absences, and early dismissals.
• Schedules SAIP as needed.
• Contacting parents or guardians to verify reasons for student absences.
• Informing teachers and administrators about attendance patterns or issues.
• Sending out notifications about unexcused absences or excessive tardiness.
• Ensuring the school complies with district, state, and federal attendance regulations.
• Preparing attendance reports for school administrators, the school district, or state education departments.
• Assisting families with processes like excusing absences or obtaining documentation for prolonged absences.
• Providing information about attendance policies and resources for families facing challenges (e.g., illness, transportation issues).
• Maintaining accurate records in attendance management software.
• Collaborating with school counselors or truancy officers to address chronic absenteeism.

SUPERVISORY RESPONSIBILITIES:

Students.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND EXPERIENCE:

High school diploma or general education degree (GED) and one year previous office experience

CERTIFICATES, LICENSES, REGISTRATIONS:

None

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 55 words per minute. Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk and hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to 10 pounds such as to lift files and paper.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate to loud.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Job Type: Full-time

Pay: $14.65 per hour

Schedule:

• 8 hour shift

Ability to Commute:

• Quakertown, PA 18951 (Required)

Ability to Relocate:

• Quakertown, PA 18951: Relocate before starting work (Required)

Work Location: In person

Salary : $15