Admin assistant

DIRECT HIRE!

Job Summary The Administrative Assistant will be a key support role within our executive team, providing high-level administrative support to the CEO and other senior executives as needed.

The ideal candidate is bilingual in German, possesses strong organizational and communication skills, and has experience managing a variety of tasks simultaneously.

This role requires someone who is detail-oriented, proactive, and able to handle sensitive information with discretion. Key Responsibilities

• Executive Support : Provide day-to-day administrative assistance to the CEO and other senior leaders as needed, including calendar management, travel coordination, and meeting preparation.
• Correspondence Management : Handle inbound and outbound communications, including emails, phone calls, and postal correspondence, ensuring timely responses and effective communication on behalf of the CEO.
• Travel & Logistics : Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation, with a focus on efficiency and cost-effectiveness.
• Meeting Coordination : Schedule and organize internal and external meetings, including preparing agendas, distributing materials, and taking meeting minutes when necessary.
• Document Preparation & Translation : Assist in drafting, formatting, and editing reports, presentations, and other documents.

Provide translation support for documents and communications from English to German and vice versa.

• Project Management : Assist with special projects, such as event planning, client presentations, and internal initiatives, ensuring timely and organized execution.
• Confidentiality & Discretion : Handle confidential and sensitive information with discretion and professionalism.
• Administrative Support for Executives : Provide general administrative assistance to other key team members as required, ensuring seamless operations across the executive team.

Required Skills and Qualifications

• Experience : 2-3 years of administrative experience, preferably supporting C-level executives or in a corporate environment.
• Language Skills : Bilingual in English and German, with excellent written and verbal communication skills in both languages.
• Organization : Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Technology Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.

Familiarity with project management tools (e.g., Asana, Trello) and virtual communication platforms (e.g., Zoom, Teams) is a plus.

• Attention to Detail : A keen eye for detail in preparing reports, managing schedules, and communicating with stakeholders.
• Adaptability : Ability to adapt to changing priorities and handle unexpected tasks with professionalism and a positive attitude.

Preferred Qualifications

• Experience in a global or multi-national organization.
• Knowledge of basic accounting or financial procedures (e.g., expense reporting, invoicing) is a plus.

INDCoo

Last updated : 2024-11-22