What are the responsibilities and job description for the Admin Assistant position at Qualified Staffing?
Job Summary
Located in Sparta, TN the Administrative Assistant will be a key support role within our executive team, providing high-level administrative support to the CEO and other senior executives as needed. The ideal candidate is bilingual in German, possesses strong organizational and communication skills, and has experience managing a variety of tasks simultaneously. This role requires someone who is detail-oriented, proactive, and able to handle sensitive information with discretion.
Key Responsibilities
- Executive Support : Provide day-to-day administrative assistance to the CEO and other senior leaders as needed, including calendar management, travel coordination, and meeting preparation.
- Correspondence Management : Handle inbound and outbound communications, including emails, phone calls, and postal correspondence, ensuring timely responses and effective communication on behalf of the CEO.
- Travel & Logistics : Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation, with a focus on efficiency and cost-effectiveness.
- Meeting Coordination : Schedule and organize internal and external meetings, including preparing agendas, distributing materials, and taking meeting minutes when necessary.
- Document Preparation & Translation : Assist in drafting, formatting, and editing reports, presentations, and other documents. Provide translation support for documents and communications from English to German and vice versa.
- Project Management : Assist with special projects, such as event planning, client presentations, and internal initiatives, ensuring timely and organized execution.
- Confidentiality & Discretion : Handle confidential and sensitive information with discretion and professionalism.
- Administrative Support for Executives : Provide general administrative assistance to other key team members as required, ensuring seamless operations across the executive team.
Required Skills and Qualifications
Preferred Qualifications
For more information or to schedule an interview, you can call / text us at 931-303-0026!
Walk-ins are also welcome.
Qualified Staffing- Cookeville
620 S. Jefferson Ave.
Suite 208
Cookeville, TN 38501
Why work for Qualified Staffing?
We offer a fantastic benefits package to all our employees. This includes healthcare, vacation / holiday pay, and 401K!
Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!
We respond to every job applicant within 24 - 48 hours.
