What are the responsibilities and job description for the Billing Administrator position at Quality Air?
Essential Duties and Responsibilities:
- Participate as part of the Accounting team to ensure timely and accurate customer invoicing.
- Audit Work Order labor and materials to ensure accurate billing.
- Prepare and send approved billing to customers.
- Resolve billing discrepancies, processing credit memos as needed.
- Prepare renewal reporting for Management's review.
- Process customer renewals in ERP.
- Monitor aged Work Orders and Projects to ensure timely invoicing.
- Support period-end activities by completing responsibilities within close timeline.
- Perform additional assignments as requested/needed.
Skills and Qualifications:
- High school degree.
- One year of experience in construction billing or Accounting, or equivalent combination.
- Basic understanding of Accounting transactions.
- Strong organizational skills and attention to detail.
- Ability to communicate effectively in verbal and written form.
- Ability to develop a thorough understanding of what is considered billable versus non-billable and communicate that information effectively.
- Ability to work autonomously and in group environments, with minimal supervision.
- Ability to establish and maintain positive relationships with customers and/or customer representatives.
- Ability to make decisions based on documentation and established procedures.
- Proficient in the use of Office 365 products.
- Intermediate Excel experience preferred.
Travel Requirements: Less than 5%
Work Environment and Physical Requirements:
- The role is based in an office environment with a climate-controlled atmosphere.
- Prolonged periods of sitting at a desk.
- Frequent use of a computer keyboard and mouse.
- Occasional walking within the office to access various areas and attend meetings.
- Occasionally lifting and carrying office supplies or equipment, typically up to 20-30 pounds.
- Adherence to policies, procedures, and dress code is required to maintain a professional atmosphere.
