Human Resource Office Administrator

Join our exciting and growing company! We are looking for a dynamic team player who is passionate and self-motivated to take on the dual role of human resource and office administrator. This pivotal position contributes to the smooth operation of the office and involves overseeing a diverse range of human resource activities.

As the office administrator, you'll be the go-to person for our dedicated staff. You'll organize and implement efficient filing systems, documents, and processes while keeping the office fully stocked and providing essential support to the team. This role also allows for a creative touch, involving the creation of engaging newsletters, culture-building activities, and event coordination.

The human resource administrator role involves a robust range of responsibilities, such as supporting upper management in recruitment and onboarding, coordinating benefits, collaborating with our partner HR firm ADP, tracking PTO, managing performance reviews, and maintaining employee records.

Our ideal candidate thrives in independent and team settings, bringing fresh enthusiasm and innovative ideas to the office. This position sets the stage for everyone who walks through our doors, demanding warmth, empathy, impeccable communication, and the highest level of integrity and confidentiality.

Prior experience in HR responsibilities, office administration, and proficiency using technology, especially Microsoft Office applications, are essential for excelling in this role. Join an exciting and vastly expanding company in this dynamic role.

Important Note:

This shift opens the office - 6:30 am - 3:30 pm

Success in this position requires:

• Interpersonal Skills: Excellent communication and interpersonal abilities, maintaining positive relationships with staff and management.
• Conflict Management Skills: Proficient conflict management includes negotiating and proactively addressing any concerns or conflicts that may arise.
• Strong Organizational Skills: The ability to effectively manage multiple tasks, prioritize work, and maintain attention to detail is crucial in ensuring that office operations run smoothly and administering human resource activities.
• Adaptability: Can adapt to changing priorities, work processes, and technology.
• Creative Thinking: Bringing a creative and innovative approach to office administration, such as developing engaging content, planning events, and fostering positive work.
• Foundational Knowledge of HR Platforms and Policies: Familiarity with HR platforms, practices, and policies, as well as a baseline understanding of relevant employment laws and regulations.
• Tech-Savviness: Proficiency in Microsoft Office applications and the ability to quickly learn and navigate new software and tools.
• Project Management: Excels in a fast-paced environment and is excellent at managing various projects and tasks.
• Trust and Ethics: Strong work ethics of integrity, honesty, dependability, and striving for excellence in all activities.

Human Resources Administrative Responsibilities:

• Managing and monitoring information in the ADP HR Admin portal, including employee data management, recruiting, onboarding, pay adjustments, PTO Tracking, and HR support case management.
• Assisting in the recruitment, interviewing, and onboarding stages of the hiring process
• Documenting and maintaining records of employee personal information, employment history, performance evaluations, training and development, disciplinary actions, attendance records, policies, health and safety records, and other legal documents.
• Assisting the payroll manager in organizing bi-monthly payroll summaries, including employee pay adjustments, deductions, and reimbursements.
• Collaborating with the ADP human resource specialist on hiring and termination, including policy enforcement best practices.
• Running health and safety protocol training and managing action plans in times of emergency

Office Administrative Responsibilities:

• Preparing the breakroom for the day, checking and maintaining stock, and preparing the energizing coffee.
• Organizing and purchasing for the stock room and office inventory; performing audits of pricing and shopping for best prices
• Create and implement data entry protocols
• Monitoring employee attendance and timekeeping
• Planning and managing culture-building activities such as events, newsletters, anniversary and birthday announcements, and other creative projects
• Monitoring phone, email, and snail-mail communications
• Monitoring and organizing billing and vendor invoices
• Managing recycling program
• Communicating with property management
• Tracking and monitoring office assets
• Building security protocols, monitoring, and employee setup

Compensation:

$50,000-$54,000, starting with eligibility for quarterly bonuses

Benefit Offerings:

• PTO

• 401K Match

• Medical

• Dental

• Vision

• Long Term Disability

• Life Insurance

• Quarterly Bonuses

Important Note:

This shift opens the office - 6:30 am - 3:30 pm

Welcome to QFL: Where Every Day is an Opportunity to Excel!

Welcome to Quality Freight Logistics (QFL), where every day is a mission to revolutionize the logistics sector. We are passionate about delivering exceptional supply chain solutions that consistently exceed client expectations. Our core values and state-of-the-art Dispatch and Tracking Protocol ensure seamless equipment delivery anytime, anywhere. At QFL, we pride ourselves on our commitment to sustainability and vibrant company culture. Our team enjoys an engaging and enjoyable work environment, complete with team outings, lunches, and the occasional ping pong game, making every day at QFL unique. Join us, where we don't just wait for opportunities; we create them! If you're ready to be part of a team that's redefining the industry, apply here and embark on a rewarding journey with us!

Website: https://qflteam.com/