What are the responsibilities and job description for the Office Assistant position at Quality Glass Fabrication, Inc.?

Job Description

Description : ABOUT US :

Quality Glass Fabrication, Inc. manufactures the highest quality shower enclosures and tempered glass with unmatched customer service. Consisting of multiple tempering and manufacturing facilities throughout the eastern United States, Quality Glass Manufacturing, Inc. is a family-owned and operated company devoted to our employees – YOU make us the best at what we do! The Quality Glass Fabrication philosophy is “hire to retire” and we’re excited to have you join our growing family.

POSITION SUMMARY : The Office Assistant will support the Office Manager in coordinating daily production support, customer service, with full responsibility of all Accounts Payable and Accounts Receivable functions within the facility.

PRIMARY RESPONSIBILITIES :

Input all payable and receivable transactions into GlassTrax
Verify that all invoices are correct prior to payment processing
Coordinate timely payments with corporate accounting team
Ensure that all payments received are accurately posted to customer accounts
Maintain office efficiency for accurate and prompt service to our customers
Respond to internal and external inquiries via phone and email in a timely manner
Order entry and processing within GlassTrax
Assist with the ordering of supplies and overall maintenance of the office area and any supporting areas within the facility
Serve as the backup to the Office Manager as needed

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee at Quality Glass Fabrication to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to use standard office equipment to include computers, phones, scanners, copiers, etc.

Ability to sit for long periods of time with periods of standing and walking in large facility required

Able to lift up to 20 lbs.

REQUIRED SKILLS AND ABILITIES :

High school diploma required

2 years of AP / AR experience

Customer service experience required

Similar office experience in a manufacturing environment preferred

Working knowledge of Microsoft Office applications to include Word, Excel, and Outlook

Excellent written and verbal communication skills

Strong analytical and problem-solving skills

The ability to multi-task and wear many hats

Strong attention to detail and established procedures

Ability to maintain an organized work environment

Ability to work successfully within a team environment and lend a hand where needed

WORKING CONDITIONS :

Works primarily indoors in an office setting but not limited. Exposure to possible glass break when in manufacturing areas. Personal Protective Equipment required.

Quality Glass Fabrication is an EOE / Drug-Free Workplace

Requirements :

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