Administrative Assistant

Job Description

Join Our Team as a Customer Service Administrative Assistant!

Are you organized, detail-oriented, and passionate about providing exceptional service? Quality Harvest Foods is hiring a Customer Service Administrative Assistant to support our operations and ensure smooth communication between customers and internal teams. If you excel in a fast-paced environment and enjoy helping others, we’d love to have you on board!

What You’ll Do:

• Coordinate with GMI to manage truck load availabilities, enter orders into BME, and ensure timely shipments in SAP.
• Collaborate with the VP of Operations to maintain production schedules and ensure order fulfillment.
• Process incoming POs by entering them into BME, confirming them with customers, and checking inventory for production needs.
• Provide excellent customer service by maintaining close communication with customers and addressing inquiries.
• Schedule inbound and outbound shipments, secure freight quotes, and coordinate trucking arrangements.
• Generate and analyze reports for sales, inventory, and production trends to monitor customer ordering patterns.
• Answer and direct phone calls, greet visitors, and assist with administrative tasks as needed.
• Support special projects and collaborate with other departments to meet company goals.
  
  

What We’re Looking For:

• Strong written and verbal communication skills.
• Ability to manage multiple tasks efficiently and maintain accurate records.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook); experience in SAP or other ERP systems is a plus.
• Exceptional organizational skills and attention to detail.
• Must speak, read, and understand English to ensure effective communication.
• A positive, team-oriented attitude with a willingness to assist other departments when needed.
  
  

Shift Details:

• Schedule: Monday through Friday, 8:00 am – 5:00 pm
  
  

Why Join Quality Harvest Foods?

At Quality Harvest Foods, we take pride in fostering a positive and inclusive work environment where every team member is valued. Join a company that prioritizes collaboration, efficiency, and employee growth while providing excellent benefits.

Benefits Include:

• Medical, Dental, and Vision Insurance
• Employee Life and Voluntary Life Options
• Paid Time Off (PTO)
• Full-time employees are eligible for benefits starting the first of the month after 30 days of employment.
  
  

Quality Harvest Foods is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where everyone feels welcome. Apply today and take the first step toward a fulfilling career!