What are the responsibilities and job description for the Administrative Assistant position at Quality Mechanicals Inc?
Quality Mechanicals is looking to add an experienced Administrative Assistant to perform a variety of administrative duties including accounting, payroll, human resources, and other office tasks to our successful team. We are a well-established company specializing in the fabrication, installation, and service of mechanical piping, structural steel, and HVAC piping. Our office is located near downtown Cincinnati, Ohio.
The ideal candidate should have the ability to work well with others and prioritize work tasks in a timely and efficient manner. To be successful in this role, the candidate will need to possess strong Microsoft Office skills, be detail-oriented, highly organized, and can problem-solve.
Essential Duties and Responsibilities
The Administrative Assistant successfully performs the following tasks, duties and responsibilities:
- Assist with accounting data entry tasks, including accounts payable and accounts receivable.
- Assist with scheduling jobs and assignments for the field staff.
- Answering phone calls, greeting, and assisting customers and vendors.
- Assist with maintaining and tracking certificates of insurance, W9s, and subcontract agreements.
- Serve as back up for accountant with treasury management and payroll activities.
- Track and maintain various municipality reporting requirements.
- Track PTO through payroll system.
- Field job folder creation.
- Assist Warehouse Manager with Fleet tracking and administrative maintenance.
- Coordinate and organize other administrative duties to support the day-to-day operation of the company.
Skills and Qualifications
- High School degree or the equivalent
- Minimum of 4 years of administrative assistant experience
- Proficiency in Microsoft Office (Word, Outlook, and Excel) as well as other software programs.
- Strong Excel skills desired
- Familiarity with the construction industry is strongly desired.
- Skilled in the ability to exercise attention to detail.
- Ability to handle confidential and sensitive information discreetly.
Schedule
Monday ? Friday, part-time hourly. Either Monday, Tuesday, Wednesday, Thursday OR Five ½ days. This is an in-person office position?on the Northside of Cincinnati, Ohio 45223
Possible Hours: 7:30-4:00
