Senior Payroll Manager

About Quality Payroll & Benefits

At Quality Payroll & Benefits, we partner with businesses across the region to deliver expert payroll, HR, and benefits administration. As a growing Professional Employer Organization (PEO), we pride ourselves on personalized service, cutting‐edge technology, and deep compliance expertise. Join our collaborative team dedicated to simplifying people‐management so our clients can focus on success.

Position Overview

We’re seeking a detail‐oriented Payroll Manager to lead our payroll function and ensure flawless, compliant delivery of payroll services for a diverse portfolio of multi‐state clients. Reporting to the Director of Operations, you’ll supervise a team of payroll specialists, refine processes, and act as the go‐to expert both internally and for our clients.

Key Responsibilities

• End‐to‐End Payroll Processing
• Oversee on‐cycle and off‐cycle payroll for 8,000 employees across 8 states
• Validate time entries, deductions, garnishments, and manage ACH/wire transfers
• Regulatory Compliance & Reporting
• Maintain up‐to‐date knowledge of federal, state, and local payroll laws (FLSA, ACA, COBRA, etc.)
• Prepare and file quarterly/annual payroll tax returns; coordinate audits and client inquiries
• Team Leadership
• Mentor and manage three payroll specialists, providing training, feedback, and career development
• Establish performance goals, conduct reviews, and encourage process‐driven excellence
• Process Improvement & Systems
• Collaborate with IT and implementation teams to optimize our payroll platform
• Document standard operating procedures, identify automation opportunities, and drive efficiency
• Client & Stakeholder Engagement
• Serve as primary payroll liaison for client escalations, special projects, and complex issues
• Coordinate with HR, benefits, and sales teams to ensure seamless, integrated service

Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
• Minimum 5 years of progressive payroll experience
• Prior PEO or multi‐state payroll experience strongly preferred
• Technical Skills
• Proficient with major payroll systems
• Advanced Excel skills (pivot tables, VLOOKUP, macros)
• Core Competencies
• Exceptional attention to detail and ability to meet strict deadlines
• Strong analytical, problem‐solving, and process‐improvement mindset
• Excellent verbal and written communication skills; client‐service oriented

What We Offer

• Competitive Salary: $60,000–$80,000 DOE annual performance bonus
• Comprehensive Benefits: Medical, dental, vision, and HSA contributions
• Retirement Plan: 401(k) with company match
• Work Flexibility: Hybrid schedule to support work–life balance
• Professional Development: Certification support, continuing education reimbursement, and clear career pathways
• Culture & Perks: Regular team‐building events, employee recognition programs, and a supportive, collaborative environment

Quality Payroll & Benefits is an equal‐opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person