Scheduling Coordinator

JOB DESCRIPTION

SCHEDULING COORDINATOR

Responsible for providing employees with a complete monthly schedule.

Oversees each schedule to ensure that staffing is provided per physicians orders and equivalent to MCO’s authorized hours.

QUALIFICATIONS

• Previous experience with scheduling multiple employees.
• Must be able to take on-call.
• Computer date entry and word processing skills desirable.

KEY RESPONSIBILITIES

• Creates a monthly patient assignments schedule and coordinates schedule with service orders and authorization.
• Coordinates with DOPS the need to hire appropriate staff to fill positions required for each patient to have ordered services.
• Notifies the DOPS of any anticipated problems with the posted schedules. Provides as much advanced notice of changes/problems as is possible.
• Creates and grids all services provided, coordinates overtime, lack of hours, or scheduling conflicts with DOPS.
• Provides frequent communication to the RN’s, LPN’s, CNA’s, HMA’s, PCA’s, and PCS’s in efforts to coordinate changes in patient care services and assures appropriate follow-up to maintain compliance with services ordered.
• Maintains a current patient list for assigned office.
• Maintains a current attendance log for assigned office. Reports increased call-ins to DOPS daily.
• Maintains a record of all PDO requests and coordinates PDO requests with DOPS.
• Ensures that a Missed Visit report is done and filed on chart, and that the report reflects the reason for the missed visit. Informs the DOPS of all missed visits.
• Is available to take call and rotates on-call assignments when requested to do so.
• Understands and assures adherence to all organizational policies and procedures. Seeks guidance and further clarification of organizational policies, procedures, and processes when uncertainty or confusion arise.
• Attends inservices, seminars, or other meetings as assigned by the immediate supervisor or other management.
• Maintains confidentiality of information related to business practices, business activities, and personnel.
• Participates willingly with special projects and overtime work when requested.
• Maintains a professional attitude when working with staff, fostering the team philosophy and team environment for all personnel.
• Does not allow personal affairs to interfere with scheduled work time.
• Maintains a professional appearance at all times.
• Provides proper notification and/or advanced notice of absence or tardiness without abuse.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person