Project Coordinator

Position Summary:

Serve as a liaison between field operations team and other departments daily to coordinate accurate and timely completion of residential and commercial projects while upholding a high level of professionalism and customer service to internal and external customers. Ensure accuracy and timely updates of all data in the ERP system.

Essential Job Responsibilities and Functions:

• Responsible for managing assigned projects and maintaining accuracy of data within ERP system at all times

• Ensure accuracy of all sales orders pre and post field measurement

• Assist in facilitating change orders from request phase through approval and completion

• Handle daily administrative tasks for team and assigned projects

• Create and maintain product and installation purchase orders

• Maintain accurate reports of all assigned projects and sales orders throughout completion of project

• Request information from team members to ensure project efficiency

• Complete monthly invoicing projections for expected billing through end of period

• Prepare monthly project billing based on anticipated completion percentages

• Responsible for collections payments for all assigned projects based on terms

• Responsible for collecting retainage payments upon project completion

• Initiate weekly regional meetings to review job progress

• Provide coverage for the Office Operations team in areas of need

• Other duties as assigned

Organizational Alignment

• Reports to Director of Office Operations

Performance Measurements

• Accuracy of information provided to employees and customers
• Accuracy of data in ERP system
• Communication abilities with employee and customers
• Timeliness of job task completion

Required Skills

Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Strong attention to detail.

• Ability to learn and navigate multiple complex IT systems

• Excellent communication and interpersonal and customer service skills.

• Proficient in Microsoft 365, including Excel and Outlook 365.

• Must adapt quickly to changing business needs as they arise

Physical Capabilities:

Must be able to:

• Hear well and speak clearly
• Alternate between sitting/standing for several hours at a time
• Twist torso in chair
• Bend at waist, kneel, and stoop
• Reach above head
• Move materials up to 10 lbs. such as files, books and office equipment
• Answer phone calls and take messages
• Operate standard office equipment such as a computer and calculator
• File/copy documents
• Climb stairs
• Display proficient computer skills (Microsoft Word, Excel, Outlook)
• Communicate clearly (written and oral) in English
• Use close, color, and peripheral vision and depth perception. Also must maintain the ability to focus vision in order to perform essential job duties.

Quality Stone Veneer, Inc. values providing opportunities for motivated individuals who show initiative and commitment. We are an EOE and offer competitive benefits.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $21