What are the responsibilities and job description for the Talent Management Specialist - Washington, D.C. position at Quality Support, Inc.?

Talent Management Specialist - Washington, D.C.

QSI is seeking a Talent Management Specialist to support our government client in Washington, D.C. The Talent Management Specialist supports VO-wide personnel-related efforts under the general guidance of VO / DO and the Contract Program Manager. The TMS will perform a wide range of activities supporting VO / DO’s staffing and personnel responsibilities for all VO staff, including foreign service, civil service, contract, intern, Presidential Management Fellows, and other individuals serving in special staffing programs. You must have an active Top-Secret security clearance.

Make sure to apply with all the requested information, as laid out in the job overview below.

Intent to Hire : Upon contract award (Dec24 / Jan25), we are excited to hire a candidate who not only meets our job requirements but also shares our commitment to excellence.

Location : Washington, D.C.

Level / Salary Range : $100K - $130K

HR Contact : Subrina Miles

Job Category : Exempt

Security Clearance Required : Yes

Position Type : Full-time

Qualifications :

Demonstrated experience in Federal Government human resource and staffing issues including Civil Service and Foreign Service staffing, intern, Presidential Management Fellows, and other special staffing programs.
Ability to prepare management, business, technical, and personnel reports, reviews and documents for internal and external use.
Excellent oral and written communication skills, including the ability to draft written and verbal communications for use by others.
Ability to interpret and apply legal and regulatory material.
Preferred :

Experience with USG direct hire hiring processes.

Experience with office structures and reorganizations.

Anticipated Duties / Tasks :

The TMS will work closely with the VO / DO Deputy Director for Resource Management and the VO Special Projects Officer and will liaise with numerous internal and external offices in support of VO’s overall staffing and personnel management operations. The TMS will serve as a subject matter expert on VO’s staffing rosters and serve as a liaison between State Department HR offices and VO offices. The TMS shall perform, but not limited to :

Liaise with the Office of the Executive Director (CA / EX) and Bureau of Global Talent Management (GTM) on all position classifications to ensure they are completed accurately and timely.

Liaise with CA / EX / HRD and GTM on all vacancy announcements to ensure they are completed accurately and timely.

Educate VO managers on the position classification and vacancy announcement process and liaise with HR offices to ensure VO managers receiving timely service and understand any steps of the hiring process they need to complete.

Work with VO offices to initiate first drafts of position descriptions and update position descriptions when needed.

Work with VO offices to review and edit draft vacancy announcements, as needed.

Manage onboarding of all VO staff, including drafting the onboarding policy and materials, working with designated VO office points of contact for onboarding individual FS and CS staff, as well as coordinating the PMs and DPMs of all VO contracts to onboard contract staff.

Work with the PSS Deputy Program Manager to ensure all requested training is obtained / provided and ensure both Department-provided and contractor-providing suit VO needs.

Initiate and support VO Diversity, Equity, Inclusion, and Access (DEIA) initiatives.

Prepare and transmit, as directed, Office-wide communiques on various topics of interest to all VO staff, including Foreign Service, Civil Service, Contract and intern staff.

Working closely with the Deputy Director for Resource Management and Special Projects officer, draft VO personnel policies, such as but not limited to, VO’s telework policy.

Track all direct hire staffing with CA / EX.

Research USG hiring and staffing solutions and advise on options for VO staffing, both for individual positions and office or branch-wide office structures.

Liaise with the PSS PM and DPM to track PSS staffing.

Support VO strategic staffing efforts, including Full Time Equivalents (FTE) requests.

Draft, compile and edit reports and documents for direct hire review.

Support VO hiring of interns, PMF, and other special staffing programs.

Liaise with CA / EX / HRD on general staffing and personnel issues.

Analyze VO hiring successes and challenges, develop findings and make recommendations. Plan and conduct studies to detect trends or weak areas to make recommendations for necessary changes.

Assist with out-processing and retirement processes.

Other duties as assigned.

Education / Experience Required :

Bachelor’s Degree and;

Four (4) years of experience in human resources and / or personnel management.

Two (2) years' experience providing personnel-related guidance to hiring managers and senior personnel.

To apply, send your resume to HR@qualitysupport.com. Please include the position title in the subject line. Quality Support, Inc. is an Equal Opportunity / Affirmative Action employer.

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Salary : $100,000 - $130,000

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Talent Management Specialist - Washington, D.C.

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