What are the responsibilities and job description for the Site Administrative Assistant position at Quanta Infrastructure Solutions Group?
PPG is a sister company of QISG under the parent Quanta Services, Inc. This posting is for a direct hire position of Phoenix Power Group and is solely for the purpose of Phoenix Power Group.
Phoenix Power Group Inc. (PPG) is a leading Construction Services Company providing Engineering, Procurement and Construction (EPC) services specializing in the installation of utility and industrial process infrastructure including substations, power generation, industrial process facilities, and renewable fuel projects in North America. PPG is a subsidiary of Quanta Services Inc., the largest specialty contractor in North America, providing large single-source solutions and leading the industry in its ability to deliver a collective scope of services, expertise and manpower.
PPG is currently planning, negotiating and executing EPC contracts for large electrical infrastructure projects, including HVDC substations, and complex industrial projects in the western US, targeting a start date of 2Q/3Q 2025. PPG is seeking to hire an Administrative Assistant stationed in the Delta, UT.
TYPICAL RESPONSIBILITIES
REQUIRED EXPERIENCE AND EDUCATION
Phoenix Power Group Inc. (PPG) is a leading Construction Services Company providing Engineering, Procurement and Construction (EPC) services specializing in the installation of utility and industrial process infrastructure including substations, power generation, industrial process facilities, and renewable fuel projects in North America. PPG is a subsidiary of Quanta Services Inc., the largest specialty contractor in North America, providing large single-source solutions and leading the industry in its ability to deliver a collective scope of services, expertise and manpower.
PPG is currently planning, negotiating and executing EPC contracts for large electrical infrastructure projects, including HVDC substations, and complex industrial projects in the western US, targeting a start date of 2Q/3Q 2025. PPG is seeking to hire an Administrative Assistant stationed in the Delta, UT.
TYPICAL RESPONSIBILITIES
- Manage office supplies and equipment, ensuring the site is fully stocked and operational.
- Assist with scheduling and coordination of meetings, and appointments.
- Prepare and maintain documentation, reports, and correspondence as required.
- Organize and file project-related documents, ensuring they are easily accessible to team members.
- Serve as the primary point of contact for site-based inquiries and communication.
- Liaise with clients, vendors, and contractors to ensure the flow of information is timely and accurate.
- Support project managers with tasks such as tracking project timelines and data entry.
- Prepare reports on project progress, status updates, and site activities for internal and external stakeholders.
- Coordinate site visits and meetings, ensuring all logistics are in place.
- Assist in organizing and maintaining safety records and documentation.
- Help in ensuring that all site activities follow legal and regulatory requirements.
- Perform other administrative duties as requested by the site manager or team members.
- Provide general clerical support and assistance to the site management team as needed.
- Experience managing Payroll and Time Keeping processes.
- Perform special projects and complete any other duties as assigned or requested.
- Adheres to internal standards, policies, and procedures.
REQUIRED EXPERIENCE AND EDUCATION
- 4 years’ experience in an administrative support role, ideally in a construction or project management environment.
- High school diploma, or equivalent.
- Experience with Payroll and Time Keeping systems.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong data entry skills with small projects is a plus.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and problem-solving skills.
- Knowledge of construction site operations and safety standards is a plus.
- Ability to work independently and as part of a team in a fast-paced environment.
- Must be able to lift up to 20 pounds at times.
- Must be able to bend, stand, walk, lift, stretch, climb, and crawl to maintain equipment and office space.
