What are the responsibilities and job description for the Administrative Assistant position at Quanta Services, South Region?
Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide vital support in handling invoices, accounts payable, data entry, time card management, and other general administrative tasks. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
Job Responsibilities
- Process, review, and verify invoices for accuracy and ensure timely payment.
- Manage accounts payable, including vendor communications and payment tracking.
- Perform accurate data entry and maintain organized records.
- Track and reconcile employee timecards, ensuring compliance with company policies.
- Assist with preparing reports and maintaining documentation for financial and administrative purposes.
- Respond to internal and external inquiries related to invoices, payments, and records.
- Support general office operations, including scheduling meetings, managing correspondence, and ordering supplies.
- Collaborate with team members to ensure smooth workflow and task completion.
Job Requirements
- High school diploma or equivalent; additional education in business or accounting is a plus.
- Proven experience in an administrative or accounts payable role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with accounting software is a plus
- Strong organizational skills and keen attention to detail.
- Ability to prioritize tasks, meet deadlines, and work independently.
- Excellent verbal and written communication skills.
- A positive attitude and a willingness to adapt to changing priorities.
What You’ll Get
As a Quanta Services employee, we offer a wide range of benefits to fit your needs.
- 401(k) with immediate matching and vesting
- Fully comprehensive benefits packages; Medical, Dental, Vision
- Short term and long term benefits
- Employee discounts on consumer goods
*This position is not eligible for visa sponsorship, including OPT or H-1B. Candidates must be authorized on a permanent basis without the need for sponsorship now or in the future.
