Supervisor, Maintenance

The Maintenance Supervisor is responsible for ensuring the efficient operation of all machinery, equipment, and systems within a facility. This role involves supervising a team of maintenance technicians, coordinating maintenance schedules, and ensuring that all maintenance tasks are completed in a timely and cost-effective manner. The Maintenance Supervisor will also be responsible for maintaining records, ordering supplies, and implementing safety protocols.

Responsibilities:

• Prepare maintenance schedules in line with the organization’s maintenance goals and monitoring PM compliance.
• Frequently inspect facilities to proactively detect potential problems and recommend the necessary repair or maintenance.
• Provide support and advice during staff recruitment and ensure the proper onboarding and training process.
• Oversee and enforce good record-keeping practices (be it pen and paper or Computer).
• Generate work orders, enter comprehensive job details, and assign work to qualified team members.
• Occasionally inspect the quality of performed maintenance work.
• Communicate policies, procedures, and any updates to maintenance staff.
• Check that every single job is executed on time, on the budget, and without compromising building users’ safety.
• Work closely with vendors, outsourced service providers, and contractors to protect the interests of the facility.
• Keep an eye on materials and spare parts inventory.
• Help with the development of maintenance procedures and proactive maintenance programs like preventative maintenance.
• Recommend budget items, contributing to the development of an annual maintenance budget.
• Recommend upgrades, overhauls, and other changes to major systems and equipment.
• Actively participate in projects (e.g., remodeling or renovation).
• Actively discuss staff-related challenges with senior management.
• Helping with day-to-day equipment maintenance work when needed.
• Check that the premises are safe and not in violation of any regulations.
• Communicate directly with building occupants to resolve service requests.

Requirements:

Education and Experience:

High school diploma or equivalent is often the minimum educational requirement.

Many employers prefer candidates with vocational training or an associate's degree in a related field, such as industrial maintenance or engineering.

Relevant work experience in maintenance or a related field is usually required, with several years of experience often preferred. The exact number of years may vary by employer.

Technical Skills:

Strong technical knowledge and skills in maintenance and repair of machinery and equipment.

Proficiency in using tools and equipment related to maintenance work.

Knowledge of relevant safety regulations and best practices.

Leadership and Management Skills:

Ability to lead and supervise a team of maintenance technicians and workers.

Strong organizational and time-management skills.

Effective communication skills to coordinate tasks, delegate responsibilities, and interact with other departments and management.

Problem-Solving Skills:

Maintenance Supervisors should be capable of identifying and resolving maintenance issues efficiently.

Troubleshooting skills are essential for diagnosing equipment problems.

Preventive Maintenance:

Knowledge of preventive maintenance strategies to ensure equipment and machinery remain in good working condition.

Ability to develop and implement preventive maintenance schedules.

Computer Skills:

Proficiency in using computer software and maintenance management systems for tracking work orders, maintenance schedules, and inventory.

Safety Awareness:

A strong commitment to safety in the workplace and knowledge of safety regulations.

Experience with creating and enforcing safety protocols and procedures.

Abilities required

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.

While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.