Senior Accounts Payable Accountant

Job Description

Position : Senior Accounts Payable Accountant

Department : Finance - Accounting

Reports to : Lead Sr. Accountant

SUMMARY AND DETAILS OF POSITION

The Senior Accounts Payable Accountant, reporting directly to the Lead Sr. Accountant , oversees the day-to-day accounts payable and accrued expense activities with an emphasis on preventing fraud through sound policy, procedures, and review. This role involves full ownership of the accounts payable sub-ledger workflow, accrued expense balances and reconciliations, purchase orders, and vendor management systems, as well as accounting for all transactions processed through the accounts payable function. The Senior Accounts Payable Accountant will ensure accurate recording and proper allocation of expenses to projects, departments, vendors, clients, milestones, and funds while adhering to Quantum Leap Healthcare Collaborative's accounting policies and procedures.

Principal Responsibilities

• Develop and manage all policies and procedures for workflow and fraud prevention.
• Develop and implement workflow and system improvements that enhance operational efficiency and properly record all accounts payable, accrued liabilities, and associated expenses.
• Collaborate cross-functionally with various teams and bill approvers to ensure accurate transaction details for accounts payable and accrued liability postings.
• Interpret and implement accounting procedures, analyzing and resolving any accounting or procedural issues in a timely manner.
• Oversee daily accounts payable activities, ensuring timely and accurate processing of AP transactions.
• Own expense accruals, reconciliations, and classification adherence.
• Review, approve, and process vendor transactions, managing the full accounts payable workflow.
• Maintain the vendor database and filing system to ensure compliance with Quantum Leap policies and procedures. Ensure all vendor transactions are supported by a fully executed contract and purchase order.
• Manage vendor maintenance and 1099 processes, including preparing and filing year-end 1099s and other tax filings.
• Support the preparation of annual audits and participate in financial projects and planning activities.
• Review contract expirations and statement of work to ensure compliance with contract terms before payment submission.
• Manage the PO system process and procedures.
• Perform other duties and projects as assigned.

Education and Experience :

Other Preferred Skills

Disclaimer : This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.