What are the responsibilities and job description for the AP Accountant position at Quantum Search Partners?
Candidate must have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously.
Candidate will be responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.
Responsibilities
Candidate will be responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.
Responsibilities
- Process accounts payable invoices and ensure timely and accurate payments to vendors.
- Review Procore for internal and/or external commitments (POs and Subcontracts) related to vendor invoices for material, services and equipment rentals.
- Confirm receipt of materials using cost engineer coded packing lists.
- Route project coded invoices electronically to field point of contact to obtain necessary approvals
- Review and process credit card receipts for approvals as required for monthly statement reconciliations
- Reconcile vendor statements and resolve any discrepancies in a timely manner.
- Communicate with vendors to resolve any issues related to payments or invoices.
- Assist with closing activities related to accounts payable, including reconciliations and accruals.
- Monitor accounts payable aging reports on a weekly basis to ensure timely payment of outstanding invoices.
- Route and record payments received from corporate accounts payable department for signature process.
- Mail signed checks received from corporate accounts payable for term and pay when paid vendors according to policy and procedures.
- Ensure compliance with company policies and procedures related to accounts payable.
- Provide support for other accounting and finance functions as needed.
- Minimum of 2-3 years of experience in accounts payable
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks simultaneously and prioritize effectively
- Familiarity with accounting software and systems, such as Sage 300 Construction and Real Estate, Procore and TimberScan.
- Excellent communication and interpersonal skills
- Knowledge of accounting principles and practices related to accounts payable
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office Suite (Outlook, Excel and Word)
- Proficiency in Adobe Acrobat PDF software
