What are the responsibilities and job description for the Project Manager position at Quartermaster?
Quartermaster is seeking a full-time Project Manager to join our expanding team. This person will work closely with the Account Director and Design Team to ensure the successful execution of client projects and internal brand initiatives. They will manage timelines, facilitate communication, coordinate resources, and contribute to the overall success of the agency.
The ideal candidate is a highly organized, proactive self-starter with strong communication, time management, and problem-solving skills. They can balance small details with a big-picture view of project scopes, business objectives, and agency goals.
This position is hybrid, onsite in our Chicago office three days a week.
Key Responsibilities
- Project Coordination: Manage internal scheduling, oversee creative asset delivery, track feedback, and communicate with contract workers and freelancers.
- Client Management: Regular client contact, ensuring clear, proactive communication, setting expectations, and scheduling status meetings and creative presentations.
- Resource Allocation: Identify and assign internal resources for projects, monitor budgets, and track spending. Collaborate with various teams to facilitate effective communication and workflow.
- Timeline & Workflow Management: Develop project plans, editorial calendars, and timelines while ensuring projects stay on budget, on scope, and on time.
- Reporting & Analytics: Manage quarterly and monthly reports on marketing efforts and campaign performance.
- Administrative & Team Support: Assist leadership with scheduling, meeting preparation, file organization, and other operational needs. Help establish best practices and processes inside the organization.
Qualifications:
- Bachelor's degree or equivalent professional experience.
- 2-3 years of experience in account or project management, preferably in an agency setting.
- Strong organizational skills with the ability to multitask and improve processes.
- Excellent written and verbal communication skills.
- Proficiency in G-Suite applications.
- Experience with Airtable (or equivalent), Monday/Asana (or equivalent), Activecampaign (or equivalent), and Mailchimp (or equivalent).
- Ability to handle confidential information with discretion.
- Analytical mindset with experience in reporting preferred.
- Passion for managing teams and driving results.
Quartermaster is an agency dedicated to the art and science of Brandcraft - combining market insights with strategic creativity to deliver measurable results. We specialize in creative marketing, design, and branding solutions for Food, Beverage & CPG, Music & Culture, and Financial Services & Technology brands.
From brand creation and the development of campaigns for some of the most influential companies in the world, to leading some of the world’s most iconic live events, we've been at the forefront of brand experience for over 25 years.
