What are the responsibilities and job description for the Contracts Coordinator position at Queen's Student Alumni Association?
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Competition Number: J0325-0908
Position Title: Contracts Coordinator
Position Number (Final): 00508420
Employee Group: Research, Grant & Contract
Job Category: Research
Location: Kingston, Ontario, Canada (Hybrid)
Salary: $65,044.00 - $79,313.00/Year
Grade: 08 Review Salary Information Here
Hours per Week: 35
Job Type: Term
Length of term: 24 months
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: April 2, 2025
Closing Date: April 23, 2025
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COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the CCTG Group Administrator, and working in collaboration with the Senior Management team at CCTG, the Contracts Coordinator supports contractual processes for the CCTG. The incumbent will be responsible for project management of the contract review and execution process. Reviews will be led by the incumbent in partnership with Senior Management.
Job Description
KEY RESPONSIBILITIES:
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.
Are you interested in this job?
Competition Number: J0325-0908
Position Title: Contracts Coordinator
Position Number (Final): 00508420
Employee Group: Research, Grant & Contract
Job Category: Research
Location: Kingston, Ontario, Canada (Hybrid)
Salary: $65,044.00 - $79,313.00/Year
Grade: 08 Review Salary Information Here
Hours per Week: 35
Job Type: Term
Length of term: 24 months
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: April 2, 2025
Closing Date: April 23, 2025
Share Facebook X Email LinkedIn
COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the CCTG Group Administrator, and working in collaboration with the Senior Management team at CCTG, the Contracts Coordinator supports contractual processes for the CCTG. The incumbent will be responsible for project management of the contract review and execution process. Reviews will be led by the incumbent in partnership with Senior Management.
Job Description
KEY RESPONSIBILITIES:
- Coordinate CCTG reviews of contracts required for the conduct of clinical trials with Senior Management team.
- Responsible for project management of contract review and execution to ensure timelines and requirements are met.
- Serve as the lead contact for legal and internal contract review. Analyze legal contracts to identify red flag issues and risk involved. Work with third party negotiation teams including lawyers to negotiate changes to agreements.
- Coordinate internal meetings of relevant staff (Group Administrator, Managers, and Senior Investigator) to review contracts to ensure compliance with CCTG standard operating procedures.
- Interact with the Office of Research Services, and partners, to ensure timely review and signature of contracts. Provide status reports to Senior Management quarterly and real time to the Senior Investigator/Trial Team responsible for the conduct of the trial.
- Responsible for drafting policies related to contracts and obtaining input from many sources in this development process.
- In support of the Group Administrator, ensure training of key CCTG staff and ensure compliance as a result of new systems or requirements.
- Undertake other duties and special projects as required in support of the Contracts unit at CCTG.
- Bachelor of Commerce and/or Business Administration. Completion of contract law courses an asset.
- Several years of relevant experience in research contract administration.
- Experience with contract review and negotiation. Understanding of non-disclosure agreements.
- Familiarity with clinical trials and the Queen’s research community an asset.
- Consideration may be given to an equivalent combination of education and experience.
- Respects diversity and promotes inclusion in the workplace.
- Strong project management and organization skills required to address multiple competing demands, priorities, and deadlines.
- Demonstrates initiative and able to work well in a team oriented environment.
- Strong communication skills to interact with individuals at CCTG and within Queen’s University (Financial Services, Human Resources, Office of Research Services, etc.).
- Strong negotiation skills to negotiate revisions to contracts.
- Ability to handle highly confidential information.
- Strong computer skills including spreadsheet analysis and use of various databases at CCTG and Queen’s University (Oracle, PeopleSoft, TRAQ etc.). Ability to adapt to emerging technologies.
- Strong analytical skills with outstanding attention to detail.
- Ability to prioritize competing demands while working under time pressures and deadlines.
- Under the supervision of the Group Administrator, determine how contract issues should be resolved and ensure that all the issues are resolved in a manner that meets legal boundaries with major issues being directed to the Group Administrator.
- Review Clinical Trials agreements including clauses for Indemnifications and Intellectual Property, and make recommendations on wording.
- In partnership with the Senior Management team, determine priorities to ensure timely contract review and execution per Queen’s and CCTG requirements.
- Interpret and implement policies or analyze procedures and recommend changes or amendments as required.
- Independent decisions are an integral part of daily duties.
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.
Are you interested in this job?
Salary : $65,044 - $79,313
