What are the responsibilities and job description for the Part-time Administrative Assistant (Temporary) position at Queens Public Library?
Duties and Responsibilities:
The Part-Time Administrative Assistant provides administrative and clerical support to the Executive Office. This role regularly interacts with the Library’s President and CEO, Board of Trustees, Senior Executives, partners, and customers. Responsibilities include executing a broad range of analytical, administrative, executive support and research functions with little oversight or supervision. Adeptly manages multiple time-sensitive deadlines while naturally retaining a positive attitude and independently completes complex tasks and projects efficiently with a high level of attention to detail. The Administrative Assistant will be entrusted with confidential information and at all times must act with discretion and integrity.Must be willing and able to work flexible hours, as occasional evening work is required.
Responsible for day-to-day administrative functions such as scheduling meetings, calendar management, prioritizing, and responding to inquiries. Follows-up on delegated tasks and assignments for status and completion. This position takes effective action as needed and efficiently and creatively solves problems. Assists in completing Board of Trustee and Board Committee agendas, reports and meeting minutes. Responsible for organizing and maintaining records management and performing general office management functions such as maintaining the inventory of office and boardroom supplies, purchasing office supplies, and processing and goods receipting invoices via SAP, LAMPS and SRM. Prepares presentation materials and reports. Maintains and collects departmental information. Performs other duties as required.
Position Information:
- The rate of pay for this position is $32.00 per hour.
- Flexible schedule including occasional evening hours with a maximum of 17 hours per week.
- Part-time positions do not offer any medical or health benefits.
Qualifications:
High School Diploma or High School Equivalency is required. College Degree preferred.
Minimum of 3 years of related administrative/office experience. Must possess superb administrative and organizational skills with exceptional verbal and written communication. Excellent computer skills, including expertise in MS Office (Word, Outlook, PowerPoint, Excel) and Adobe Acrobat. Able to plan, prioritize, and organize a heavy workload and adjust to changing priorities. Must possess superior typing, spelling, proofreading and editing skills, and attention to detail. Ability to exercise excellent judgment in handling confidential/sensitive matters; must keep the strictest levels of confidentiality at all times. Must be reliable, flexible, a self-starter, proactive and able to exercise integrity and discretion. Commitment to diversity, equity and inclusion.
About Queens Public Library:
Queens Public Library is a national and international leader in the delivery of public library service. Our mission is to transform lives by cultivating personal and intellectual growth and by building strong communities. Queens Public Library welcomes innovators and leaders to contribute to a long history and dynamic future of serving the most diverse county in the United States. Queens Public Library is a private, non-profit corporation with 1,700 employees serving 66 locations.
To Apply:
Please submit your resume and cover letter through Indeed. Resumes will only be accepted by email.
The Queens Public Library is an Equal Opportunity Employer
Job Type: Part-time
Pay: $32.00 per hour
Schedule:
- Monday to Friday
Experience:
- Microsoft Excel: 3 years (Required)
- Microsoft Powerpoint: 3 years (Required)
Work Location: In person
Salary : $32
