What are the responsibilities and job description for the Administrative Assistant I position at QUES?
About Us
QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services.
About this Role
The Administrative Assistant will provide day-to-day front office support.
In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.
What You'll Do
- Assist with day-to-day office operations and provide administrative support/duties
- Responsible for Accounts Receivable and Account Payable duties for the office
- Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
- Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
- Field all routine and non-routine questions, and respond regularly to requests for information
- Assist customers with immediate needs, and support employees with tasks related to customer requests
- Organize and prioritize large volumes of information and calls
- Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents
- Responsible for high level reporting and distribution
- Establish, develop, maintain and update records/filing system, and retrieve information as necessary
- Sort and distribute mail for department, and determine level of priority
- Assist/provide backup support to other office support employees as needed
- All other duties as assigned
What You'll Bring
- Accounts Payable/Receivable and Payroll experience is a plus
- Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
- Ability to plan, prioritize and organize workloads and achieve goals
- High energy level with ability to work in fast paced, ambiguous environment
- Ability to maintain a high level of confidentiality
- Ability to work well collaboratively within a team environment
- Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
- Excellent organizational and planning skills, with attention to detail
- Strong verbal and written communication skills
- Strong technical capacity
- Proficient in Microsoft Office, Excel
Required Education and Experience
- High School Diploma
- 0-2 Years of Relative Experience
What You'll Get
- Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
- Flexible Spending Accounts/Health Savings Accounts
- PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
- Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
- Retirement Savings Plan (401K) with company matching
- Short & Long Term Disability
- Supplemental Life and AD&D Insurance
- Paid Holidays and Vacation
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
