What are the responsibilities and job description for the Executive Assistant position at Quest Interiors?
About Us:
Quest Interiors is a leading provider and installer of Flooring, Cabinetry, and Countertops in the greater Wisconsin area. We pride ourselves on our commitment to exceptional service and customer satisfaction. We are seeking a detail-oriented and organized Executive Assistant to join our growing team.
Job Summary:
We are looking for a dedicated and proactive Executive Assistant to provide comprehensive administrative support. The ideal candidate will have a minimum of five years of office experience and a proven track record of handling a wide range of administrative and operational tasks with efficiency and professionalism. This role requires a versatile individual who can manage multiple priorities and contribute to a positive and productive work environment.
Responsibilities:
- Team Communication: Serve as a liaison between team members, facilitating clear and effective communication.
- Inventory Management and Reconciliation Assist in tracking and maintaining accurate inventory records.
- Front Office Support: Provide exceptional support to front office operations.
- Filing and Record Keeping: Maintain organized and efficient physical and electronic filing systems.
- Data Entry: Accurately enter and manage data across various systems related to sales records/material records.
- General administrative support to executives and other team members.
- Scheduling appointments and managing calendars.
- Preparing and organizing documents and reports.
- Assist in collections of overdue accounts.
- Other administrative and operational duties as assigned.
Qualifications:
- Minimum of 5 years of proven office experience in an administrative support role.
- Strong proficiency in computer software used in an office environment.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience with basic accounting principles is a plus.
Benefits:
- Competitive salary.
- Health Insurance, Paid Time Off, 401K Retirement with match.
- Friendly and supportive work environment.
