What are the responsibilities and job description for the Buyer position at Quick Response Fire Supply, LLC (QRFS.com)?
Position Overview:
We are seeking a data-driven and results-oriented Buyer to join our dynamic team. In this role, you will be responsible for optimizing our inventory levels, managing purchase orders, and building strong vendor partnerships. Your efforts will directly impact our ability to meet customer demand, control costs, and improve operational efficiency. This position requires analytical problem-solving, attention to detail, and a strategic approach to procurement and inventory management. We are looking for an "A Player" who is committed to having zero backorders.
About Us:
Our mission is to keep people safe and buildings compliant through innovative fire protection and life safety solutions. By transforming building safety into a competitive advantage, we partner with organizations to simplify and reimagine how buildings survive and thrive. We aim to disrupt the fire protection industry.
Key Responsibilities2. Purchase Order Management3. Stock Level Optimization4. Vendor Communication5. Vendor Negotiations
Required Skills & Experience:
Ready to optimize our inventory and purchasing operations?
If you're a detail-oriented, data-driven professional passionate about improving operational efficiency, we'd love to hear from you. Apply now and help us redefine the future of building safety.
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We are seeking a data-driven and results-oriented Buyer to join our dynamic team. In this role, you will be responsible for optimizing our inventory levels, managing purchase orders, and building strong vendor partnerships. Your efforts will directly impact our ability to meet customer demand, control costs, and improve operational efficiency. This position requires analytical problem-solving, attention to detail, and a strategic approach to procurement and inventory management. We are looking for an "A Player" who is committed to having zero backorders.
About Us:
Our mission is to keep people safe and buildings compliant through innovative fire protection and life safety solutions. By transforming building safety into a competitive advantage, we partner with organizations to simplify and reimagine how buildings survive and thrive. We aim to disrupt the fire protection industry.
Key Responsibilities2. Purchase Order Management3. Stock Level Optimization4. Vendor Communication5. Vendor Negotiations
- Inventory Forecasting
- Developing and maintaining statistical forecasting models to predict future inventory needs based on historical data, seasonality, and market trends
- Collaborating with sales, operations, and finance teams to gather qualitative insights that impact inventory requirements
- Creating and adjusting forecasts on a rolling basis (typically 12-18 months out) with regular review cycles
- Success Measure: Maintain an “On Time” Percentage (orders sent same business day) of 90% or higher
- Creating, issuing, and maintaining purchase orders based on inventory requirements and forecast
- Negotiating and enforcing vendor compliance with delivery schedules, pricing, and quality standards; target resolving discrepancies in less than five business days
- Managing the full purchase order lifecycle from creation through receipt and payment authorization
- Maintaining vendor master data and purchase order documentation for audit purposes
- Success Measure: Maximize product availability within monthly budget constraints
- Developing and maintaining optimal min/max inventory levels across all SKUs and storage locations
- Analyzing and implementing ABC inventory classification strategies to prioritize stock management
- Monitoring and adjusting safety stock levels based on demand variability and lead times
- Identifying and managing slow-moving or obsolete inventory to minimize carrying costs
- Success Measure: Maintain 95% stock availability for high-turnover items to meet customer demand
- Building and maintaining day-to-day relationships with key vendor contacts
- Tracking vendor performance on delivery times and order accuracy
- Following up on shipment delays, quality issues, and pricing discrepancies
- Success Measure: Maintain a 24-hour or less response time from all vendors
- Securing the best possible unit costs through volume consolidation and timing of orders
- Negotiating pricing for individual purchase orders and routine inventory replenishment
- Following up on quotes and comparing pricing across approved vendors
- Success Measure: Reducing purchasing costs by .05% year-over-year (% of revenue)
- Making interconnected decisions across vendor pricing, stock levels and forecasting where each action creates competing ripple effects between costs, capacity and accuracy
- Balancing rapid decision-making with the need to analyze multiple data sources across inventory, forecasts, vendor performance and pricing
- Managing conflicting risks across stock-outs, excess inventory, vendor dependency and cost savings during market volatility
Required Skills & Experience:
- 3 years of experience in inventory management, buying, procurement, or supply chain operations
- Advanced Excel skills (e.g., pivot tables, data visualization) and familiarity with forecasting tools
- Strong analytical and problem-solving skills, with experience in data-driven decision-making
- Experience with ERP systems, particularly in inventory and purchasing modules
- Track record of successful vendor negotiations and relationship management
- Experience managing stock levels and purchase orders in a 500 SKU environment
- Ability to work under pressure and manage competing priorities
- Problem-solving mindset with attention to detail
- Organizational skills to manage multiple vendors and ongoing projects simultaneously
- Familiarity with industrial supply, automobile, or fire protection industries
- Familiarity with eCommerce and B2B businesses
- Healthcare Benefits: Options for medical, dental, and vision coverage
- 401K with Company Matching: Helping you plan for your future
- Paid Time Off: 14 days PTO, plus 6 Federal Holidays and the Day After Thanksgiving
- Supportive Team Environment: Join a collaborative and engaging culture with regular team outings like putt-putt golfing, chili cookoffs, escape rooms, bonfires, cookie competitions, and baseball games
- Office Dog: Plato, our office dog, is always ready to play when you need a break
- Growth Opportunities: Professional development and the chance to make a tangible impact on the fire protection industry
Ready to optimize our inventory and purchasing operations?
If you're a detail-oriented, data-driven professional passionate about improving operational efficiency, we'd love to hear from you. Apply now and help us redefine the future of building safety.
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