Sales Coordinator

Position

SALES COORDINATOR

Summary

Provides sales support and promotion to contribute to and facilitate SMA Sales Group’sabilit

y to meet its sales goals.Essen

ial Duties​SALES

PROMOTION & SUPPORT1. Order Pro

cess and ManagementReceives and

processes complex orders for a variety of imported and exportedproducts inc

luding but not limited to the existing items. Maintains detailed dataand inputs o

rders received. Monitors inventory levels in comparison to salesorders from

the customers. For non-inventory business, as orders are received,creates Purc

hase Orders from the account system and sends to manufacturer.Checks lead

time and availability.2. Delivery

ManagementMaintains cl

ose communication, often of a complex nature, with domestic andinternationa

l buyers, domestic and international suppliers, warehouses, truckers,brokers and

US customs primarily via e-mail or by telephone. (e.g. delivery andpacking arra

ngements, shipment problems, quantity, quality or pricing issues,product info

rmation, warehouse loading instructions, customs issues, additionaldocuments ne

eded, tracking shipments, damaged goods etc.) Investigates andresolves com

plex discrepancies and problems, informing Sales Personnel and / orManager of o

utcome.3. Sales Pro

motionPromotes new

products sales, including researching product / competitor / customerinformation

and receiving inquiries, to potential customers in cooperation anddirection wi

th Sales Personnel and / or Sales Manager.4. Documents

ProcessPrepares sal

es documentation in the account system including but not limited toinvoices, co

ntracts, packing lists, merchandise payments to suppliers etc.5. Inventory

ControlPrepares and

maintains Excel spreadsheets to ensure proper inventory levels.Reviews inve

ntory levels on warehouse record as needed. Compares internalinventory re

cord to end of the month warehouse report. Investigates and resolvesany inventor

y discrepancies. Places production orders to suppliers by maintaininginventory le

vels at the proper level of monthly usage based on Sales Manager’sdirection.6.

Custom Cl

earance ControlProvides cus

toms clearance documents to customs clearance brokers. Providescustoms clea

rance forms (e.g. entry forms and clearance forms) and otherdocuments to

Compliance Department of Sojitz Corporation of America asrequired.7.

Logistics

CoordinationAnalyzes shi

pping information (e.g. rate, mode, volume etc) and recommendsand / or choos

es best transportation option to meet customer’s needs. Researchesalternative

product / logistical arrangements. (e.g. coordinates different carriers tomeet earlier

schedule etc.) Negotiates logistics, transportation and other relatedrates with s

ervice providers.8. Documents

ControlReviews and

compares bills, invoices, and B / L’s for accuracy to ensure thatdocumentatio

n supports correct amounts.9. Payment C

ollectionConducts col

lection calls for outstanding payments, both domestic andinternationa

l.​ACCOUNTING

• Payment Process

Processes Accounts

Payable for merchandise payments, warehouse andtransportation fee

s etc. Creates payment instructions in the account system,receives approvals

and forwards to SMA’s Controller for payment.2. Deposit Process

Receives checks or

payment information from customers and notifies SMA’sController.3. Cash

FlowEnters

the forecas

t information regarding Payable and Receivable in Cash Flowchart.4. OthersAss

ist bo

th Accoun

ting and General Affairs needs where can be feasibly filled.SECONDARY FUNCTIO

S1. Compliance Docu

ment FilingComplies with Risk

Management and Legal requirements for file maintenance,document retention

and accounting issues.2. Closing Process

Reviews and analyz

es payment instructions and other documentation to ensureaccuracy for month

ly closing. Makes adjustment entries in the account system, asnecessary.3. Assis

tanceContr

ibutes to tea

m effort by accomplishing related results as needed.Working Hours, Wo

king style9 : 00-17 : 00 (Lunch

1h)Working LocationF

rmington Hills,

MISalary / Benefit62K

72K Annual bo

nusNon-ExemptQualifi

cations​ED

CATION, EXPERI

ENCE AND SKILLS REQUIRED・Knowledge of import / exp

ort procedures, terminology and documentation.・Ability to communicate

effectively (verbally and in writing) with those of all levelsinside / outside the Compa

ny・Knowledge of basic acco

unting / bookkeeping practices.・Ability to handle many

responsibilities at once・Strong organizational a

nd time management skills・Flexibility・Must posses

s analytical

skills, meet deadlines and maintain confidential information・Proficient with Microso

ft officeADDITIONAL PERTINENT IN

ORMATION・This position is respon

sible for performing sales promotion and also providing salessupport to SMA Sales Gro

up, as described in Essential Functions.・This position is respon

sible for import, export and agent business. This position needsstrong time management s

kills in order to handle the volume and variety of products in amanner of multi-function

al self engagement.・The position is respons

ible for solving non-routine problems of a moderate to complexnature. The incumbent us

es her / his discretion to resolves issues and will inform the Sales・Manager on how she / he i

s planning to handle a non-routine situation. Some degree ofcreativity is required f

or the position to resolve problems. Responsibilities are performed with minimal supervision. The position acts independently and is required to demonstrateinitiative and possess m

oderate analytical skills.