Administrative Assistant

Description

The Administrative Assistant provides general office support with a variety of clerical and related tasks and assists with the day-to-day operations of an office. 

· Assisting with a variety of administrative tasks including copying, faxing, sorting & distributing mail.

· Assists QuickBox in safeguarding intellectual property, trade secrets and all other company assets.

· Assists with various research projects and/or special projects.

· Communicates with corresponding staffing agencies to ensure accurate attendance is reported. 

· Data entry and any other assistance needed on MPTs.

· Directs visitors by maintaining employees and department directory, giving instructions.

· Helps maintain employee badging system – including activation, deactivation, tracking and replacement as needed.

· Maintains a safe and clean reception area by complying with procedure, rules, and regulations.

· Maintains security by following procedure; monitoring logbook; issuing visitor & temporary worker badges.

· Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.

· Manages the temporary employee timekeeping including (check in/out process).

· Managing locker assignments & terminations.

· Managing purchasing basic supplies for warehouse as needed.

· Performs basic pre-employment activities such as having applicants’ complete applications & testing.

· Serves visitors by greeting them, in person or on the telephones, answering or referring inquiries.

· Performs timekeeping for all hourly employees in Atlanta and Temp workers, including auditing timecards and signing off on hours. 

· Participates in employee engagement, setting up and ordering a variety of items help create a positive employee experience. 

· Handles expense reporting for Sr. leadership. 

· Maintains an Inventory of office supplies, working with the billing clerk on reorders.

· Other duties as assigned.

Requirements

• The ability to work independently without direct supervision is essential.
• Demonstrated strong customer service skills and the willingness to learn new ways to aid.
• Good time management skills.
• High school diploma or GED preferred.
• Must be able to effectively use written and verbal communication skills.
• Possess a good attitude and is approachable.
• Strong organizational skills and the ability to manage multiple tasks with conflicting priorities to meet deadlines.
• Be able to type a minimum of 60 WPM.
• Proficient in the use of computer software. Previous experience with MS Word and MS Excel preferred.
• 2 years’ experience administrative clerical support preferred.