What are the responsibilities and job description for the Document Coordinator position at Quincy Management Inc?
The Documents Coordinator is responsible for the execution and coordination of maintaining digital and paper files in support of legal, audit, and internal data requirements. This includes managing files related to Financial, Tax, Minerals, Grants, Loans, Real Estate, and more. The role also provides additional administrative support as needed.
Responsibilities
- Prepare, organize, and maintain both digital and paper files to support operations, including Financial, Tax, Minerals, Grants, Loans, and Real Estate.
- Maintain checklist control to ensure all required documentation is complete. Follow up with vendors or providers to verify completeness and accuracy.
- Obtain, track, and maintain insurance documentation for Real Estate holdings and the Loan portfolio.
- Conduct research and manage special projects as assigned.
- Provide general administrative support, including mail sorting, invoice processing, and front desk coverage when required.
Qualifications
- Minimum of 5 years of verifiable experience in maintaining professional document files both digitally and in paper form. Experience in Minerals, Real Estate, Lending, or Insurance is preferred.
- Strong computer skills, including proficiency in Excel, Word, Outlook, and network storage systems.
- Associates Degree or Higher preferred.
- Able to work Monday through Friday, 40 hours per week.
- Ability to stand for extended periods and lift up to 25 pounds as needed.
Job Type: Full-time
Schedule:
- Monday to Friday
Work Location: In person
