What are the responsibilities and job description for the Business Development Coordinator position at Quinn Consulting Services, Inc.?
Description
Quinn Consulting Services, Inc., is seeking a motivated and organized Business Development Coordinator to join our growing team. Quinn is a family-run business that values its employees and is dedicated to fostering a positive work environment. The primary objective of the Business Development Coordinator will be to lead proposal response efforts for client RFPs, working closely with internal management, staff, and external business partners to craft comprehensive, compliant, and compelling proposal submissions.
In addition to proposal coordination, this role will involve collaborating with the business development team to create impactful marketing materials, foster positive relationships with clients and industry partners, and contribute to strategies that enhance Quinn's presence in the market. The ideal candidate will be a proactive communicator, organized, and committed to delivering high-quality work that reflects Quinn's dedication to quality and growth. This individual will need to work well independently and as a part of the Quinn team.
This role is ideal for a detail-oriented individual with strong writing skills, creative thinking, and the ability to manage multiple priorities in a fast-paced environment. The Business Development Coordinator will play a key role in supporting our proposal development, marketing initiatives, and client engagement efforts.
Requirements
- Lead the full proposal lifecycle, including the development, organization, and submission of assigned proposals in response to client RFPs and teaming partner requests. Ensure all submission criteria are met, materials are formatted correctly, and final reviews ensure grammatical accuracy, consistency, and visual quality.
- Develop and maintain proposal schedules, templates, checklists, and style guides to ensure timely, organized, and high-quality submissions.
- Draft, edit, and refine technical narratives, project descriptions, resumes, and tailored content that reflects the company’s strengths and capabilities.
- Collaborate with internal staff, management, and external business partners to gather information, manage input, and ensure all required details are integrated into proposal submissions.
- Track proposal outcomes, maintain win/loss data, and develop resources to improve proposal efficiency and quality.
- Prepare and organize interview materials, coordinate with internal and external partners to gather content, confirm participant details, and manage timelines to ensure readiness for interviews.
- Assist with logistics planning, including practice sessions, equipment needs, and supporting team members during interviews.
- Develop and distribute marketing materials such as brochures, pamphlets, and branded items for events and client outreach.
- Develop and maintain positive relationships with clients, teaming partners, and Quinn personnel to support business growth.
- Assist with conference and event logistics, including registrations, hotel reservations, and material preparation as needed.
- Coordinate with management to update and maintain Quinn’s website and marketing content as needed.
- Perform additional duties as assigned to support marketing, business development, and company initiatives.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Competencies
- Excellent Time Management Skills and Multi-tasking Abilities
- Proposal and Technical Writing Skills
- Organizational Skills
- Attention to Detail
- Interpersonal & Collaboration Skills
- Creative Thinking & Content Development
- Proficiency in Microsoft Office Suite; and Adobe Publishing software (including InDesign).
- Problem-Solving Skills
- Flexibility & Adaptability
- Initiative & Self-Motivation
- Understanding of Industry Terminology and Procedures
- Ability to prioritize work requests with minimal supervision
Qualifications
- Previous experience in the architecture/engineering/construction (A/E/C) industry.
- Minimum of 2-4 Years of experience in proposal writing, marketing coordination, or business development support (AEC industry experience preferred)
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment with work-from-home flexibility when approved by the Director of Business Development. This role routinely uses standard office equipment such as computers, phones, scanners, and copiers. Quinn thrives on creative solutions, bringing out the best of our personal talents and interests to support a company we believe in. Quinn is committed to employees maintaining a work/life balance and offers opportunities for career growth and development.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to type, hold, handle or feel; and reach with hands and arms and requires the ability to occasionally lift office products and supplies up to 35 pounds. During Conferences, this position can require long periods of walking and standing.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. Flexible schedules are permitted with prior coordination and approval from the Director of Business Development.
Travel
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
Required Education and Experience
- Bachelor’s degree in marketing, communication, business administration, or a related field (or equivalent experience)May hold an associate or bachelor’s degree
- Minimum of 2-4 Years of experience in proposal writing, marketing coordination, or business development support (AEC industry experience preferred)
Preferred Education and Experience
A/E/C Industry Experience Preferred
Benefits
- Medical, dental, short-term disability, long term disability, life insurances, per the company plan eligible on date of hire.
- Two weeks paid vacation in accordance with the company policy.
- Personal Time Off per the company policy.
- Paid holidays are provided per the company policy.
- Bonus eligibility per Company Employee Bonus Program for fiscal year.
- Eligible for the company 401(k) plan following 12 months of active employment & 1,000 hours of work for full-time employees and 500 hours per year for 3 consecutive years for part-time employees.
- 401(k) immediate vesting of matching funds.
Work Authorization/Security Clearance (if applicable)
Must be eligible to work in the U.S.
AAP/EEO Statement
QCS is an equal opportunity employer, as outlined in the Affirmative Action Plan (AAP) in the employee handbook. We do not discriminate against applicants or employees based on any protected status under federal, state, or local law. All qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
