What are the responsibilities and job description for the Executive Assistant to the President position at QuinTalent Inc?
Executive Assistant to the President Role
6-12 months contract, $45/hour pay rate
Hybrid work arrangement: 3 days onsite and 2 days remote every week, Monday to Friday, 8 AM to 5 PM
An executive assistant plays a crucial role in supporting key company executives by managing their schedules, organizing documents, and handling administrative tasks.
Their responsibilities typically involve:
- Providing administrative support to the President, EVP of CDG
- Secondary support to additional Executives or leaders
- Serving as primary contact for the office of CDG EVP
- Complex scheduling and prioritizing meetings and appointments
- Project support
- Coordinating travel arrangements and handling travel receipts
- Coordinating meetings, workshops, and events
The ideal candidate will be a high-performing go-getter and problem solver with a strong background in executive support in a corporate environment. This position requires someone who is very organized, process-oriented, skilled in project management, and possesses effective written and verbal communication skills.
Key Responsibilities
- Proactively manage leaders' and team calendars with an understanding of the leader's goals and annual operation cycle
- Exercise judgment and prioritize complex schedules and tasks accordingly by leading administrative efforts across functions, including complex calendar considerations, processing T&E claims, organization of team meetings, and travel arrangements
- Anticipate needs and problems with regards to scheduling, communication, and support; effectively meet deadlines through multi-tasking and prioritizing
- Partner with EVP and key leadership to effectively manage evolving schedule priorities and communicate to all involved parties
- Project manage activities, programs, and one-off projects as needed in support of EVP and other leaders
- Plan and execute both small and large events, including on and off-site meetings, presentations, social events, and team-building activities
Requirements
- High School Diploma or equivalent; AS/BS degree preferred
- 8-10 years of Executive Admin experience
- Proficiency in technology required to perform the role (MS Office skills - Word, Excel, Outlook, PowerPoint, SharePoint, Teams, Zoom)
- SAP familiarity is a plus
- Strong organizational skills and attention to detail
- High levels of trust, customer service, professionalism, punctuality, and reliability
- Consistent and regular follow-through on all requests
- Ability to effectively communicate and connect with individual contributors and Senior Executives with an equal level of respect and composure
Salary : $45
