What are the responsibilities and job description for the Accounts Payable Specialist position at QuintEvents?
About Quint
Quint is the industry-leading provider of official ticket and hospitality packages to many of the world's most prominent sports and entertainment events. Based in Charlotte, North Carolina, with offices in six countries, Quint’s global footprint and proprietary technology platform continue to be the foundation of their exponential growth.
Quint's innovative programs enable partnership properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands. Quint has a portfolio of 15 official property partnerships servicing over 90 events including Formula 1, NBA, Kentucky Derby, MotoGP, Breeders Cup, Belmont Stakes and the NHL.
About the Role
As a member of our Finance & Accounting Team, you will be an integral part of a thriving and fast-growing organization and have autonomy to make an impact on the financial and control processes. The Accounts Payable Specialist acts as a point contact with the organization to process and verify vendor invoices to purchase orders to ensure accurate coding within the general ledger and timely payment. They are organized, attentive to details and proactive in addressing any potential issues.
The Accounts Payable Specialist knows the Company’s systems and workflows of the procure-to-pay process to act as a subject matter expert to the internal organization. They are responsible for preparing and coordinating the weekly payment run through all approvals and preparing all wires, ACH, and check payments. They have strong communication skills to assist in monitoring and responding to requests and inquiries sent to the Accounts Payable email inbox as well as coordinating vendor onboarding requirements with vendor contacts directly.
This role will be primarily on-site based at the corporate headquarters in Charlotte, NC. This role reports to the Accounting Manager but will have ample opportunity to work directly with the Corporate Controller, CFO and other members of leadership within the organization regularly.
Primary Duties and Responsibilities
- Monitoring the Accounts Payable email inbox and timely responding to all requests and questions
- Performing vendor onboarding to ensure compliance with internal policies before payment
- Maintaining exceptional relationships with vendors & company personnel
- Analyzing, verifying & processing invoices to match with corresponding purchase orders in a timely manner
- Ensuring proper routing, coding & approval of invoices and purchase orders
- Preparing reports for weekly payment selection and running full cycle payments upon approval
- Performing high volume data entry leveraging the Yooz AP automation and PO application
- Conducting high volume vendor and GL account reconciliations related to accounts payable
- Performing month end close tasks timely and accurately
- Auditing payment run details to ensure accuracy of payments
- Meeting 1099 reporting requirements at the end of the year
- Reviewing accounts payable aging
- Assisting with management & auditor requests
- Assisting with other duties and projects as assigned
Education/Experience
- Bachelor’s degree in accounting or related discipline with a basic understanding of GAAP
- At least 3 years of accounting or audit experience
- Experience with purchase order system is a must
- Experience with Yooz AP automation software (or similar) and Sage Intacct strongly preferred
- Accrual & Prepaid experience a must have
- Experience in the sports, entertainment and hospitality industries would be highly relevant for the role, but is not required.
Skills
- Requires good communication skills, both verbal and written and must be able to interact with internal and external vendors and various levels of management.
- Attention to detail and ability to maintain a high level of accuracy
- Strong organizational, problem-solving and analytical skills.
- Understanding of US GAAP, accrual accounting, chart of accounts and full procure-to-pay process
- Ability to demonstrate flexibility, agility and embrace change within a dynamic environment in a rapidly growing company is a must.
- Knowledge of or ability to learn Sage Intacct or other related financial software.
- Proficiency in Microsoft Office Suite with intermediate-level skills in Excel.
