What are the responsibilities and job description for the Automotive Office Manager / Assistant Controller position at Qvale Auto Group, Inc.?
Qvale Auto Group has over 70 Years in the automotive industry, beginning in California and now owning and operating 1 dealerships in Florida.
"We are a team committed to providing value, quality and excellence in sales and service; inspired by our customers' standards and the Qvale family reputation for integrity."
Qvale Auto Group is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!
Qvale Auto Group dealership, is seeking a leader to fill the Office Manager / Assistant Controller role. This individual organizes and monitors office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services. Maximizes office productivity through proficient use of appropriate software applications. Completes all accounting functions including but not limited to
- Deals
- A/P, A/R
- Bank Reconciliations
- Month End Review Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
- Have knowledge of all cashiering functions.
- Prepare daily management report.
- Reviews dealership accounts receivable on an ongoing basis and is responsible for implementation of the collectibles.
- Maintain a clean and accurate set of accounting records.
- Make sure all paperwork flows smoothly on a daily basis.
- Make sure all accounting is entered into the computer system.
- Provide assistance as needed.
- Reviews clerical activity for accuracy, and timeliness.
- Performs other related duties as requested or assigned.
The ideal candidate will a minimum of 5 years dealership experience and be proficient in CDK. Advanced knowledge of MS Excel is also required. Candidate will also have a minimum of 4 years dealership office management experience.
RESPONSIBILITIES (in addition to those listed above)
- Manages vehicle documentation, including tax and title information, registrations, etc.
- Helps with vehicle inventory control and maintains accurate records
- Provides administrative assistance as needed
- Provides timely and accurate reports as required
- Performs other duties as assigned
- Ensures that required documentation is complete and is in compliance with regulations and standards
- Manages all required paperwork and records and prepares documentation (forms, reports, etc.) when needed
- Helps educate/train new staff members