Accounts Receivable Specialist

Responsibilities:

The Accounts Receivable Specialist’s (A/R Specialist) primary responsibility is to provide financial, administrative, and clerical services related to maintaining and managing the accounts receivable records within the accounting department. The A/R Specialist is directly responsible for billing clients, verifying transactions, monitoring incoming payments, and spotting accounting discrepancies.

General Duties:

• Prepare customer statements, bills, and invoices.
• This applies to both Contract and Time & Material (T&M) billings.
• Run monthly reports to identify contract jobs to bill and communicate findings with Project Managers.
• Collect all T&M work orders and supporting documentation from field staff in order to prepare T&M invoices.
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Monitor and process all customer payments.
• Maintain accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Post all payments in the company’s Accounting Software.
• Make copies of all checks, complete deposit slips and make bank deposits.
• Generate Accounts Receivable aging report and review for compliance.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Facilitate payment of invoices due by sending invoice reminders and communication with customers via phone, email, fax, or mail.
• Initiate collections on all past-due accounts.
• Work with collections personnel to verify status of delinquent accounts and solicit payments on overdue accounts.
• Provide customer service to resolve customer queries and billing issues.
• Process incoming mail concerning billing and invoicing.
• Maintain customer files and records.
• Perform month-end financial closing procedures related to A/R.
• Provide backup support to other groups in the accounting department, type periodic reports and perform other general administrative duties.
• Protect organization’s value by keeping information confidential.

Required Skills and Qualifications:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong problem-solving skills and ability to work independently.

Preferred Skills and Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, Marketing, or related field.
• Proven experience in accounts receivable role, preferably in construction or related industry.