Accounting Assistant - GICC

Summary A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to ensure daily tasks of the Finance and Accounting department of the Georgia International Convention Center & Gateway Arena are performed efficiently and in a timely manner. Essential Functions Independent judgment is required to identify, select, and apply the most appropriate available guidelines and procedures as well as interpret precedents. This position is responsible for the preparation, execution, and review of accounting data, including accounting entries related to accounts payables, payroll, fixed assets, bank reconciliations, investments, cash, grants, and the comprehensive annual financial report for the Georgia International Convention Center & Gateway Arena. Prepares and verifies billing for all GICC Events. Creates sales invoices in Logos and distributes them to clients. Post Proof of the Pudding Revenues into Delphi and run a Revenue Report for monthly close. Copying Accounts Payable invoices to be processed at City Hall. Executes event contracts. Prepares and completes bank deposits. Answer all vendor inquiries. Perform filing and copying as requested. Assist in the collection of outstanding balances via written and/or verbal communication with clients. Maintains Vendor and Client records and organizes regularly to ensure proper tracking of data. Backs up the Accounting Assistant whenever necessary Maintains accounting document files, including daily work and accounts payable. Keys daily worksheets to the general ledger system. Prepares Journal Entries. Enters all revenue collections and resolves any revenue discrepancy. Process Miscellaneous billing. Assists with the month-end processing. Assists with collection of Bad Debit. Assists the Business Manager with additional duties including the management of the Service Desk. Assists accounting personnel as requested. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position. Required Knowledge, Skills and Abilities Knowledge of clerical-accounting practices and office terminology, procedures, and equipment including CRT; calculator, computer, fax machines, and postage machines. Knowledge of filing processes and record retention; ability to make decisions following laws, ordinances, regulations, and established policies. Ability to make mathematical computations rapidly and accurately. Knowledge of City and department policies and procedures. Knowledge of theories, principles, practices, and techniques of business or public administration, with an emphasis on accounting and financial management. Knowledge of laws, regulations, and statutes related to accounting and fiscal administration. Knowledge of generally accepted accounting principles for government funds, capital projects funds, debt service funds, and proprietary funds. Knowledge of City organizational structure, department operations, and financial reporting systems. Skill in operating AS400 computer systems, New World software, and Microsoft Office. Skill in interpreting and preparing financial documents. Skill in research and analytical techniques. Skill in analyzing, interpreting, and preparing reports. Ability to work under pressure and meet deadlines. Ability to plan, schedule, organize, and delegate work in a manner that optimizes the use of time and employee skills. It May require working in a standing or seated position for continuous periods; workload varies with peak and slow periods. Must be knowledgeable of computers and electronic data processing; must have the ability to accurately record and maintain records; ability to multitask and prioritize as necessary, ability to communicate effectively both verbally and in writing. Must be able to use tact and courtesy in dealing with the public. Must be able to analyze and evaluate procedures and work processes and exercise appropriate judgment in establishing priorities and work methods. Must be able to establish and maintain effective working relationships and deal effectively and courteously with others, to work independently and in team settings. Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy. Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, standing and/or walking for more than four (4) hours per day. Note: In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration. Qualifications Associate’s degree required in Business Administration, Accounting, or related field; Bachelor’s degree preferred. Four (4) years experience in accounting and financial reporting; preferably knowledge of and experience in municipal government financial operations; equivalent combination of education and experience. Grant experience is a plus. Strong organizational and communication skills. Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships. Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Extensive hours and weekends will be required at times. Pre-employment screening is required: criminal background check and drug testing.

Salary : $44,000 - $56,000